Sr. HR Specialist

Novo Nordisk; Hong Kong; On-site; HKD 320,000 - 460,000; Full time

Job summary

Novo Nordisk in Hong Kong seeks an HR Operations & Employee Life-cycle specialist to manage onboarding, offboarding, payroll coordination with outsourced vendors, and benefits administration. You will maintain HRIS data, support internal HR portal updates, and ensure compliance with local regulations.

Additionally, you will assist Learning & Development, recruitment activities, and drive improvements to HR processes and systems, contributing to a compliant, secure, and engaging workplace in Hong

Qualifications

• Experience in payroll operations and benefits administration.
• Solid knowledge of Hong Kong Employment Ordinance and related legislation.
• Proficiency with HRIS applications, with SuccessFactors preferred.
• Fluency in English; Cantonese and Mandarin helpful.

Responsibilities

• Manage end-to-end payroll and benefits administration.
• Maintain HRIS data and personnel files in compliance with policies.
• Support onboarding, offboarding, and employee lifecycle processes.
• Coordinate internal HR portal content updates to align with policies.
• Prepare HR reports for management and respond to inquiries with confidentiality.
• Assist learning & development and recruitment activities as needed.
• Drive HR process improvements and HR systems enhancements.
• Support audits and regulatory compliance activities.
• Contribute to employer branding and employee engagement initiatives in HK.

Skills

Payroll operations

Benefits administration

English fluency

Chinese (Cantonese/Mandarin)

Education

Bachelor’s degree in HR / BA

Tools

SuccessFactors

HRIS

MS Office

Job description

• HR Operations & Employee Life-cycle Management
• Support the employee lifecycle, including onboarding, offboarding, employee movements, etc.
• Coordinate payroll and pension administration with the outsourced payroll vendor, ensuring timely and accurate payroll processing and compliance with statutory requirements.
• Administer employee benefits, leave management, and insurance-related matters.
• Maintain employee records, including but not limited to HRIS data, personnel files, and HR documentation and preparation in compliance with company policies and local regulations.
• Support the content management of internal HR portal to ensure the related information is in-line with the updated HR policies.
• Prepare HR related reports for management review; Provide support on HR policies’ review and handle employees’ enquiries while maintaining a high level of confidentiality.
• Support in the coordination of Learning & Development and recruitment activities when necessary.
• Support the implementation and improvement of HR processes, systems, and operational workflows.
• Support audits and compliance-related activities.
• Employee Engagement and Employer Branding
• Support the planning of employee engagement initiatives, EAP and wellness programmes, company events, etc. that enhance employee experience and workplace culture.
• Coordinate employer branding and talent attraction activities to enhance the company's visibility as an employer of choice.
• Support health & safety initiatives, including the implementation of related policies, employee awareness activities, and compliance requirements to foster a safe and healthy workplace.
• Executive and Administrative Support to the General Manager
• Support the General Manager in preparation of internal communications, including but not limited GM newsletter, coordination of the presentation slides related to leadership and organizational messaging, etc.
• Serve as the back-up as Executive Assistant to the General Manager in calendar management, meetings, travel-related arrangement, etc.
• Other general HR related duties
• Assist in budget tracking, vendor management, and administration of HR programs and initiatives.
• Support and coordinate sustainability and CSR initiatives that enhance the company's social impact, employee participation, and corporate presence in the Hong Kong market.
• Provide backup support for business administration activities, e.g. office supplies, facilities coordination, etc. to ensure operational continuity.
• Participate in ad hoc HR and administrative projects as assigned.

Key Responsibilities

• HR Operations & Employee Life-cycle Management
• Support the employee lifecycle, including onboarding, offboarding, employee movements, etc.
• Coordinate payroll and pension administration with the outsourced payroll vendor, ensuring timely and accurate payroll processing and compliance with statutory requirements.
• Administer employee benefits, leave management, and insurance-related matters.
• Maintain employee records, including but not limited to HRIS data, personnel files, and HR documentation and preparation in compliance with company policies and local regulations.
• Support the content management of internal HR portal to ensure the related information is in-line with the updated HR policies.
• Prepare HR related reports for management review; Provide support on HR policies’ review and handle employees’ enquiries while maintaining a high level of confidentiality.
• Support in the coordination of Learning & Development and recruitment activities when necessary.
• Support the implementation and improvement of HR processes, systems, and operational workflows.
• Support audits and compliance-related activities.
• Employee Engagement and Employer Branding
• Support the planning of employee engagement initiatives, EAP and wellness programmes, company events, etc. that enhance employee experience and workplace culture.
• Coordinate employer branding and talent attraction activities to enhance the company's visibility as an employer of choice.
• Support health & safety initiatives, including the implementation of related policies, employee awareness activities, and compliance requirements to foster a safe and healthy workplace.
• Executive and Administrative Support to the General Manager
• Support the General Manager in preparation of internal communications, including but not limited GM newsletter, coordination of the presentation slides related to leadership and organizational messaging, etc.
• Serve as the back-up as Executive Assistant to the General Manager in calendar management, meetings, travel-related arrangement, etc.
• Other general HR related duties
• Assist in budget tracking, vendor management, and administration of HR programs and initiatives.
• Support and coordinate sustainability and CSR initiatives that enhance the company's social impact, employee participation, and corporate presence in the Hong Kong market.
• Provide backup support for business administration activities, e.g. office supplies, facilities coordination, etc. to ensure operational continuity.
• Participate in ad hoc HR and administrative projects as assigned.

Qualifications

• Experience in managing payroll operation and benefits administration is a must
• Sound knowledge of Hong Kong Employment Ordinance and employment-related legislation
• Possess relevant technical skills and knowledge in HRIS applications, with exposure to SuccessFactors is highly preferred
• Proficiency in MS Office applications
• Bachelor’s degree in Human Resources, Business Administration or a related discipline.
• Fluency in both written & spoken English
• Fluency in both written & spoken Chinese (Cantonese +/- Mandarin)
• Minimum 3-4 years of relevant experience, preferably gained from multinational and / or sizeable corporation

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.