Sr. HR Specialist

Novo Nordisk Hong Kong Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Novo Nordisk Hong Kong Limited is seeking an experienced HR Operations professional to support onboarding, offboarding, payroll coordination and benefits administration. You will maintain HRIS records, ensure compliance with HK laws, and help update HR policies while maintaining confidentiality.

The role also covers engagement activities, admin support to the GM, and general duties, with emphasis on process improvement and accurate reporting.

Qualifications

• Experience in payroll and benefits administration.
• Knowledge of Hong Kong Employment Ordinance and related regulations.
• Proficiency with HRIS systems; SuccessFactors preferred.
• Fluent in English and Chinese (Cantonese/Mandarin).

Responsibilities

• Manage onboarding and offboarding processes.
• Coordinate payroll and benefits administration with vendors.
• Maintain HR records and HRIS data in compliance with policies.
• Prepare HR reports and respond to employee inquiries with confidentiality.
• Support Learning & Development and recruitment activities when needed.
• Assist in HR process improvements and audits.

Skills

Payroll management

HR compliance HK law

HRIS systems

MS Office

English proficiency

Cantonese & Mandarin

Education

Bachelor's degree in HR/BA

Job description

1. HR Operations & Employee Life-cycle Management

• Support the employee lifecycle, including onboarding, offboarding, employee movements, etc.
• Coordinate payroll and pension administration with the outsourced payroll vendor, ensuring timely and accurate payroll processing and compliance with statutory requirements.
• Administer employee benefits, leave management, and insurance-related matters.
• Maintain employee records, including but not limited to HRIS data, personnel files, and HR documentation and preparation in compliance with company policies and local regulations.
• Support the content management of internal HR portal to ensure the related information is in-line with the updated HR policies.
• Prepare HR related reports for management review; Provide support on HR policies’ review and handle employees’ enquiries while maintaining a high level of confidentiality.
• Support in the coordination of Learning & Development and recruitment activities when necessary.
• Support the implementation and improvement of HR processes, systems, and operational workflows.
• Support audits and compliance-related activities.

2. Employee Engagement and Employer Branding

• Support the planning of employee engagement initiatives, EAP and wellness programmes, company events, etc. that enhance employee experience and workplace culture.
• Coordinate employer branding and talent attraction activities to enhance the company's visibility as an employer of choice.
• Support health & safety initiatives, including the implementation of related policies, employee awareness activities, and compliance requirements to foster a safe and healthy workplace.

3. Executive and Administrative Support to the General Manager

• Support the General Manager in preparation of internal communications, including but not limited GM newsletter, coordination of the presentation slides related to leadership and organizational messaging, etc.
• Serve as the back-up as Executive Assistant to the General Manager in calendar management, meetings, travel-related arrangement, etc.

4. Other general HR related duties

• Assist in budget tracking, vendor management, and administration of HR programs and initiatives.
• Support and coordinate sustainability and CSR initiatives that enhance the company's social impact, employee participation, and corporate presence in the Hong Kong market.
• Provide backup support for business administration activities, e.g. office supplies, facilities coordination, etc. to ensure operational continuity.
• Participate in ad hoc HR and administrative projects as assigned.

Qualifications

• Experience in managing payroll operation and benefits administration is a must
• Sound knowledge of Hong Kong Employment Ordinance and employment-related legislation
• Possess relevant technical skills and knowledge in HRIS applications, with exposure to SuccessFactors is highly preferred
• Proficiency in MS Office applications
• Bachelor’s degree in Human Resources, Business Administration or a related discipline.
• Fluency in both written & spoken English
• Fluency in both written & spoken Chinese (Cantonese +/- Mandarin)
• Minimum 3-4 years of relevant experience, preferably gained from multinational and / or sizeable corporation