Senior Trust Administrator/Trust Services, Assistant Manager

Trident Corporate Services (Asia) Ltd; Hong Kong; On-site; HKD 357,120 - 580,320; Full time

Benefits offered by this job

Medical

MPF

5-day week

Job summary

Trident Trust in Hong Kong is seeking a Senior Trust Administrator/Assistant Manager to support the trust department in setting up complex structures and managing ongoing administration. You will work with trusts, foundations, pension plans and EBT structures across jurisdictions, ensuring accurate setup and timely client communications.

The role requires 2–5 years’ relevant experience, familiarity with trust accounting systems, and fluent Putonghua. A university degree is preferred.

Qualifications

• 2–5 years of experience in a trust company; background in financial, legal or accounting firms considered.
• Familiarity with trust accounting/administration systems.
• Experience in trust and corporate secretarial matters is a bonus.
• University degree preferred.
• Good written and verbal communication skills.
• Fluent in Putonghua.
• Self-motivated and a team player.
• Able to manage multiple tasks and work under pressure.
• Candidates with professional qualifications or more experience will be considered for Assistant Manager.

Responsibilities

• Assist trust manager/director in establishing complex trust, foundation, pension plan and EBT structures with underlying entities in different jurisdictions.
• Ensure accurate set-up of all new trust structures and transfer-in of existing trust and company appointments.
• Manage day-to-day administration of trust and company appointments, including maintenance of trust files, kits and banking/custody records.
• Provide timely and accurate administration for all trust and company appointments, ensuring high quality service delivery.
• Issue timely reports, accounts, invoices and replies to client queries.
• Assist offshore trustees in local service delivery for offshore trust appointments.
• Coordinate with Banking Support Officer to manage banking and custody service requirements including bank account opening.
• Assist trust manager to conduct annual reviews of trust and company appointments.

Skills

Fluent Putonghua

Good written and verbal communication

Multitasking under pressure

Self-motivated and team player

Education

University degree preferred

Tools

Trust accounting software

Job description

Senior Trust Administrator/Trust Services, Assistant Manager

To assist the trust department in discharging the following duties:

• Assist trust manager/ director in establishing complex trust, foundation, pension plan and EBT structures with underlying entities in different jurisdictions.
• Ensure the accurate set‑up of all new trust structures and the transfer‑in of existing trust and company appointments.
• Manage day‑to‑day administration of trust and company appointments, including the maintenance of trust files, company kits and banking and custody records.
• Provide timely and accurate administration for all trust and company appointments, ensuring high quality and accurate service delivery.
• Issue timely reports, accounts, statements, invoices and replies to client queries.
• Assist offshore trustees in local service delivery for offshore trust appointments.
• Coordinate with Banking Support Officer to manage all banking and custody service requirements including bank account opening.
• Assist trust manager to conduct annual reviews of trust and company appointments.
• Ensure that the closing of all trust and company appointments are properly dealt with.
• Assist trust manager to attend to client requests on a daily basis to undertake administrative tasks such as preparation of resolutions and minutes and arranging distributions.
• Ensure appropriate approvals are obtained for all transactions.
• Follow company procedures for trust and company administration.
• Follow compliance guidelines established to safeguard Trident Trust and clients from potential risk exposure.
• Issue fee and reimbursable invoices and ensure timely collection for all fees due.
• Review annual financial statements for all trust and company appointments where required.
• Attend to auditors and follow up on all queries until the audit is completed.

Trident Trust, with 34 offices in 24 jurisdictions and a presence in Hong Kong since 1992, is a leading provider of corporate, trust and fund services to the financial services sector worldwide. Our clients include many of the world’s largest institutions and professional firms.

Requirements:

• 2‑5 years of experience gained in a trust company; background with a financial institution, legal or accounting firm also considered.
• Familiarity with trust accounting/administration systems.
• Experience in trust and corporate secretarial matters is a bonus.
• University degree preferred.
• Good written and verbal communication skills.
• Fluent in Putonghua.
• Self‑motivated and a team player.
• Able to manage multiple tasks and work under pressure.
• Candidates with professional qualifications or more experience will be considered for Assistant Manager position.

Package:

• Remuneration package commensurate with relevant experience and qualification.
• Benefits include medical and MPF provision.
• 5‑day week.

Location: Central, Central and Western District, HK