Senior Human Resource Executive

Geniebook Pte. Ltd.; Hong Kong; On-site; HKD 338,000 - 461,000; Full time

Job summary

Geniebook Pte. Ltd. is seeking a meticulous Senior HR Executive to manage end-to-end Singapore payroll, oversee HR processes, and lead office administration.

You will ensure payroll accuracy, statutory compliance, and smooth work pass management while keeping a well-organised workplace. The role covers onboarding, offboarding, HR reporting, and vendor management, with emphasis on PDPA compliance and MOM policies.

Qualifications

• 3–5 years hands-on HR operations and office administration experience in Singapore.
• Experience managing full-cycle Singapore payroll and statutory tax/claims submissions.
• End-to-end work pass processing with MOM policies and regulations.
• Knowledge of Singapore Employment Act, CPF regulations, and local taxes.

Responsibilities

• Manage full spectrum of Singapore payroll including CPF deductions and tax filings.
• Process local expense claims and government-paid leave schemes.
• Oversee work passes lifecycle: applications, renewals, cancellations, appeals via MOM portal.
• Monitor pass expiry dates and ensure MOM compliance.
• Facilitate onboarding and offboarding with proper documentation and system access.
• Maintain accurate HR records in HRIS and prepare regulatory reports.
• Assist in enforcing HR policies and handling simple employee relations.
• Oversee office administration and facilities management.
• Manage vendor relationships and office supplies.

Skills

Payroll processing

HRIS knowledge

MOM policies

Office administration

Education

Diploma or Degree in HR/BA

Tools

InfoTech

Job description

About the Role

We are seeking a meticulous, hands-on, and dependable Senior HR Executive to manage our end-to-end Singapore payroll operations, oversee HR processes, and lead day-to-day office administrative operations. In this role, you will be responsible for ensuring seamless payroll accuracy, full statutory compliance, and smooth work pass management, while maintaining an organized, efficient, and well-equipped workplace environment.

Key Responsibilities

• Manage and execute the full spectrum of local Singapore payroll, including statutory deductions (CPF), tax filings (IR8A/IR21), final settlements, commissions, referral payment, and ad-hoc payments.

• Process local expense claims, government-paid leave schemes (e.g., maternity, paternity, childcare leave), NSman Make-Up Pay claims, corporate grants, and statutory submissions.

• Oversee and manage the complete lifecycle of all work passes, including applications, renewals, cancellations, and appeals via the MOM portal.

• Monitor pass expiry dates, update employment records, and ensure ongoing alignment with Ministry of Manpower (MOM) regulations and fair employment guidelines.

• Facilitate smooth onboarding and offboarding procedures for employees, ensuring proper documentation, system access, and exit clearances.

• Maintain and update accurate employee records in the HRIS, prepare regulatory HR reports, and ensure strict data confidentiality and PDPA compliance.

• Assist in reviewing and enforcing HR policies, guiding employees on internal processes, and supporting basic employee relations or grievance matters.

• Oversee general office administration and facility management to ensure a smooth, welcoming, and well-functioning workplace environment.

• Manage vendor relationships, office supplies, pantry amenities, and general maintenance services to support daily team operations.

• Assist in internal compliance audits, process reviews, and ad-hoc HR or administrative projects as assigned by management.
  

Requirements & Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.

• Minimum 3 to 5 years of hands-on experience in HR operations and office administration in Singapore.

• Proven, hands-on experience in managing full-cycle Singapore payroll and statutory tax/claims submissions.

• Demonstrated track record in end-to-end work pass processing and strong familiarity with MOM policies and regulations.

• Strong working knowledge of the Singapore Employment Act, CPF regulations, and local tax requirements.

• Proficiency in HRIS and payroll software (knowledge of InfoTech is an advantage).

• Competency in Microsoft Office applications (Word, Excel, PowerPoint).