Executive Officer (CEO Office)

Victory Securities Company Limited; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

Victory Securities Company Limited in Hong Kong seeks an Executive Officer to support the Co-CEO and senior management. You coordinate meetings, assist regulatory filings, and prepare management reports.

You will handle travel, office logistics, vendor contacts, and confidential information with discretion, while maintaining calendars and facilitating cross-departmental projects. Fluency in English and Chinese is required.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Communications, or a related field.
• 3 years of experience in executive support/office management in a financial institution, professional services firm, or regulated environment.
• Experience in company secretarial/governance support or compliance/regulatory administration is preferred.

Responsibilities

• Assist in coordinating internal and external meetings for the Co-CEO and senior management (Board, Committee, investor, regulatory).
• Assist in preparing regulatory filings and correspondence under guidance of Admin Manager and Compliance team.
• Maintain a regulatory filing calendar and track deadlines.
• Liaise with external service providers (secretarial, legal, auditors).
• Track progress on key initiatives using RAG status reports and elevate delays to Admin Manager.
• Prepare management reports, dashboards, and presentation materials.
• Handle travel arrangements, expense claims, and correspondence for the Co-CEO.
• Manage office supplies, vendor contacts, and event logistics for the CEO Office.
• Screen and prioritise incoming communications for the Co-CEO.
• Conduct research on industry trends, competitors, or regulatory updates as directed.
• Support ad-hoc projects such as office relocation, system implementation, or event planning.

Skills

Executive support

Office management

Regulatory administration

Governance support

Education

Bachelor's degree in Business Administration/Finance/Communications

Tools

Microsoft Office

Job description

Assist the Managers to coordinate internal and external meetings for the Co-CEO and senior management, including Board meetings, Committee meetings, investor meetings, and regulatory meetings

2. Regulatory & Compliance Support

Assist in preparing regulatory filings and correspondence (SFC, Companies Registry, IA) under the guidance of the Admin Manager and Compliance team

Maintain a regulatory filing calendar to ensure all deadlines are tracked and met

Liaise with external service providers (company secretarial, legal firms, auditors) as directed

3. Cross-Departmental Coordination

Help track progress on key initiatives using RAG status reports and elevate delays to the Admin Manager

Support the preparation of management reports, dashboards, and presentation materials

4. Administrative & Logistics Support

Handle travel arrangements, expense claims, and correspondence for the Co-CEO

Manage office supplies, vendor contacts, and event logistics for the CEO Office

Screen and prioritise incoming communications (emails, calls, mail) for the Co-CEO

5. Ad-Hoc Projects

Conduct research on industry trends, competitors, or regulatory updates as directed

Support ad-hoc projects such as office relocation, system implementation, or event planning

Requirements:

Bachelor’s degree in Business Administration, Finance, Communications, or a related field

3 years of experience in:

Executive support / office management in a financial institution, professional services firm, or regulated environment

OR company secretarial / governance support

OR compliance / regulatory administration

Excellent command of written and spoken English and Chinese (including Mandarin)

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Proven ability to handle confidential information with discretion

Detail-oriented, organised, and able to prioritise competing demands

Preferred

Experience in securities brokerage, asset management, virtual assets, or fintech

Familiarity with SFC licensing and filing requirements

Knowledge of Companies Ordinance and corporate secretarial practices

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have in an Office Support Role?

Victory Securities Company Limited, the operating company of Victory Securities (Holdings) Company Limited (Stock Code:8540.HK), was founded in the early 1970s and is a well-established financial services provider with SFC license of type 1, 2, 4, 6, and 9 regulated activities. We are the first financial institution being approved by SFC in dealing of Virtual Asset related businesses in a regulated discipline. In Victory, we pay attention to the cultivation of talent and have been providing our employees with continuous development opportunities.

We are seeking high-caliber professionals to join the team and take part in the journey of our growth.

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