Secretary (Travel Arrangement focus)

Hang Lung Properties Limited; Hong Kong; On-site; HKD 420,000 - 560,000; Full time

Job summary

Hang Lung Properties Limited in Hong Kong is seeking an experienced Senior Secretary to provide all-round secretarial and administrative support to a senior executive. The role covers appointment coordination across multiple time zones, extensive travel arrangements, and preparing correspondences in English and Chinese.

The ideal candidate holds a degree in Business Administration, Communication, Hospitality & Tourism Management or related disciplines, with 3–5 years’ experience in large

Qualifications

• Degree holder in Business Administration, Communication, Hospitality & Tourism Management or related disciplines.
• 3–5 years of relevant experience in large corporations.
• Proficiency in MS Office, including Word, Excel and Chinese word-processing.
• Excellent command of spoken and written English and Chinese (Cantonese and Putonghua).
• Ability to work under pressure and meet tight deadlines.
• Be available for additional working hours as needed, particularly during peak travel periods / when urgent tasks arise.

Responsibilities

• Provide all-round secretarial and administrative support to senior executive
• Assist in appointment coordination with internal and external parties across multiple time zones
• Extensive travel coordination including arrangement of flights, visa applications, hotels and transportations
• Prepare and draft correspondences (such as invitations/enquiries/appointments), reports and presentation materials independently and accurately, in English and Chinese
• Greet and handle phone calls for senior executive tactfully and skillfully
• Schedule, coordinate and organize events such as meetings, conferences, and departmental activities as needed
• Assist in ad-hoc tasks and projects as assigned

Skills

Secretarial skills

Travel arrangements

Bilingual English/Chinese

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Communication

Bachelor's Degree in Hospitality & Tourism Management

Tools

MS Office

Chinese word-processing

Job description

Hang Lung Group Limited (SEHKstock code: 00010) has been engaged in real estate development since 1960.Through itssubsidiary Hang Lung Properties Limited (SEHKstock code: 00101),the Group manages a portfolio of over 3.5 million square meters of retail, office, residential, and hotel properties across Hong Kong and the Chinese Mainland.

The Group’s diverse portfolio in Hong Kong includes office towers and malls in prime districts, as well as luxury residential developments in prestigious areas. In the Mainland, under the signature “66” brand, the Company’s mixed-use and retail developments are regarded as premium landmarks, strategically located in the hearts of key cities of Shanghai, Shenyang, Jinan, Wuxi, Tianjin, Dalian, Kunming, Wuhan, and Hangzhou.

Our people are the precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team.

Integrity, Sustainability, Excellence, and Openness are at the heart of who we are. If you share these values, you could be the talent we are looking for. Join us and grow with us.

Responsibilities:

Provide all-round secretarial and administrative support to senior executive

Assist in appointment coordination with internal and external parties across multiple time zones

Extensive travel coordination including arrangement of flights, visa applications, hotels and transportations

Prepare and draft correspondences (such as invitations/enquiries/appointments), reports and presentation materials independently and accurately, in English and Chinese

Greet and handle phone calls for senior executive tactfully and skillfully

Schedule, coordinate and organize events such as meetings, conferences, and departmental activities as needed

Assist in ad-hoc tasks and projects as assigned

Requirements:

Degree holder in Business Administration, Communication, Hospitality & Tourism Management or related disciplines

Minimum of 3-5 years of relevant experience working in large corporations, experience in extensive travel arrangements would be an advantage

Proficiency in MS Office, including Word, Excel and Chinese word-processing

Excellent command of spoken and written English and Chinese (Cantonese and Putonghua)

Good communication skills, meticulous, well-organized, multi-tasked, self-motivated with strong sense of responsibility and mature mindset

Ability to work under pressure and meet tight deadlines

Be available for additional working hours as needed, particularly during peak travel periods / when urgent tasks arise

High professional standard of integrity & confidentiality

Candidates with more experience in travel arrangement will be considered as Senior Secretary

Embracing our values of integrity, sustainability, excellence and openness.

We are an equal opportunity employer and are committed to fostering a diverse workforce and an inclusive workplace where employees are treated with respect. We welcome applications from all qualified candidates regardless of race, ethnicity, color, gender, age, religion, disability, marital status, or any other characteristic protected by Hong Kong law.

If you have specific needs that require reasonable accommodation during the recruitment process, please let us know.

Personal Information Collection Statement (For recruitment purposes)

Information collected by Hang Lung Properties Limited and/or its associated companies will be treated in strict confidence and will be used exclusively for recruitment and other employment-related purposes. Information collected may be disclosed to such person or organization for the purpose of verifying the accuracy of the information provided by the applicant. The provision of true, complete and accurate information required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of your application. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful and their personal data will typically be destroyed within 12 months after rejection of the application. Applicant has the right to request access to and correction of your personal data in writing to “Data Protection Officer of Hang Lung Properties Limited” at 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong.

For further information, please refer to Hang Lung Properties Limited’s Privacy Statement athttps://www.hanglung.com/en-us/special-pages/privacy-policy-statement.