Secretary

Randstad Hong Kong; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Medical insurance

Annual leave

Corporate fringe benefits

Job summary

Randstad Hong Kong Limited is seeking an organized, proactive Secretary to provide secretarial and daily administrative support directly to the Head of Human Resources. You will collaborate with the HR support team in a strictly corporate environment; there are no personal errands or household tasks involved.

Fluency in English and Cantonese, and strong MS Office skills are essential. The role offers a friendly, stable workplace with comprehensive medical insurance, generous annual leave, and

Qualifications

• Secretarial or EA experience in a corporate setting.
• Professional command of English and Cantonese.
• Diploma or secretarial qualification required.

Responsibilities

• Calendar & Diary Management: manage daily appointments and schedules.
• Meeting Coordination: schedule internal and external meetings and prepare materials.
• Minutes & Documentation: take minutes and file documents.
• General Administration: assist with filing and day-to-day office tasks.

Skills

MS Office

English & Cantonese

Education

Secretarial Diploma

Associate Degree/Diploma

Job description

About the Company

Our client is a well-established and reputable corporate group in Hong Kong known for its stable, professional, and supportive working environment.

Role Overview

We are seeking an organized, proactive, and personable Secretary to provide secretarial and daily administrative support directly to the Head of Human Resources.

You will work closely with the support team in the HR department. This is a strictly corporate role—there are no personal errands, household tasks, or domestic duties involved.

Key Responsibilities

• Calendar & Diary Management: Manage daily appointments, organize schedules, and resolve meeting conflicts efficiently.

• Meeting Coordination: Arrange and schedule internal and external meetings, reserve meeting facilities, and prepare logistics/materials.

• Minutes & Documentation: Attend designated meetings to take simple, accurate minutes; prepare, format, proofread, and file departmental documents and correspondence.

• General Administration: Assist with routine filing (both physical and electronic), basic paperwork, and day-to-day office coordination.

Requirements & Competencies

Personality, attitude, and team collaboration are the most critical factors for this position.

• Personality & Culture Fit:

  • Smart, efficient, friendly, cheerful, and approachable nature.

  • Strong team player who collaborates well with others and fosters positive relationships.

  • Practical, proactive, and reliable with a clear "get-things-done" mindset.

• Experience & Industry Background:

  • Relevant experience in secretarial, executive assistant, or administrative support roles.

  • Candidates with prior experience in the property or real estate sector are welcome and considered an advantage, but this is NOT a mandatory requirement.

• Skills & Languages:

  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and standard Chinese/English word processing.

  • Good command of spoken and written English and Chinese (Cantonese).

• Availability:

  • Immediate availability or short notice will be prioritized.

What We Offer

• Friendly, stable, and collaborative team culture.

• Convenient and accessible office location.

• Comprehensive medical insurance, competitive annual leave, and corporate fringe benefits.

(All personal data collected will be kept in strict confidence and used for recruitment purposes only.)

skills

no additional skills required

qualifications

Diploma or formal Secretarial qualification

education

Associate Degree/Diploma