Sales & Marketing Administrator

Zuellig Pharma; Hong Kong; On-site; HKD 180,000 - 270,000; Full time

Benefits offered by this job

Inclusive culture

Total Rewards program

Growth opportunities

Job summary

Zuellig Pharma in Hong Kong is seeking an administrative and data-focused assistant to support Marketing teams with daily data tracking, document logistics, and cross‑functional approvals.

You will manage purchase orders, vendor invoices, trade materials, event logistics, and monthly trade claim reconciliations, collaborating across departments to ensure accuracy and compliance.

Qualifications

• Higher Diploma/Degree or above with over 1 year of Administrative or Sales/Marketing support experience in a sizeable company.
• Proficiency in Microsoft Office (MS Word and Excel).
• Good command of both written and spoken English and Chinese (including Cantonese).
• Fast and accurate data entry skills.
• Detail-oriented, well-organized, proactive team player with strong interpersonal communication skills.

Responsibilities

• Input and track daily/weekly sell-in, sell-out, store inventory, and competitor pricing data, and extract transaction reports from the ERP system.
• Prepare, format, and archive commercial documents, including Trade Promotion Agreements, quotation sheets, and new product listing forms.
• Coordinate the end-to-end Repack Form approval process across departments and upload promotional collaterals for compliance review.
• Issue purchase orders, track vendor invoices, verify Key Account debit notes and manage the storage, packing, and courier delivery, premiums, and samples.
• Support event logistics for trade roadshows and brand campaigns, including pre-event packing, on-site operational assistance, and post-event stock count.
• Assist the Financial Planning and Analysis Manager with monthly trade claim reconciliations, accrual offsets, and A&P budget tracking.
• Support any other ad hoc duties as assigned.

Skills

Data entry

Administrative support

English & Cantonese

Education

Higher Diploma/Degree or above

Tools

MS Word

MS Excel

Job description

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

Purpose of The Role:

Responsible for providing essential administrative, operational, and data support to the Marketing teams. The role oversees routine sales and market data tracking, promotional material logistics, cross‑functional compliance approvals, and trade claim documentation for retail chain and pharmacy accounts.

What You’ll Do

• Input and track daily/weekly sell-in, sell-out, store inventory, and competitor pricing data, and extract transaction reports from the ERP system.
• Prepare, format, and archive commercial documents, including Trade Promotion Agreements, quotation sheets, and new product listing forms.
• Coordinate the end‑to‑end Repack Form approval process across departments and upload promotional collaterals for compliance review.
• Issue purchase orders, track vendor invoices, verify Key Account debit notes and manage the storage, packing, and courier delivery, premiums, and samples.
• Support event logistics for trade roadshows and brand campaigns, including pre‑event packing, on‑site operational assistance, and post‑event stock count.
• Assist the Financial Planning and Analysis Manager with monthly trade claim reconciliations, accrual offsets, and A&P budget tracking.
• Support any other ad hoc duties as assigned.

Must‑Have

What will make you successful:

• Higher Diploma/Degree or above with over 1 year of Administrative or Sales/Marketing support experience in a sizeable company.
• Proficiency in Microsoft Office (MS Word and Excel).
• Good command of both written and spoken English and Chinese (including Cantonese).
• Fast and accurate data entry skills.
• Detail‑oriented, well‑organized, proactive team player with strong interpersonal communication skills.

Advantage To Have

• With work experience in FMCG or Pharmaceutical is preferable.
• Experience with ERP or document management system (e.g., Veeva/SAP) is a plus.

What We Offer

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.
• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.
• As a leading multi‑market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.
• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.
• Our Total Rewards program is designed to support your overall well‑being in every aspect.
• Personal data collected will be treated in strict confidence and only be used for recruitment purpose. Only shortlisted candidates will be notified.