Sales Coordinator / Sales Support / Sales Admin

Leadingnation; Hong Kong; On-site; HKD 156,000 - 246,000; Full time

Job summary

Leadingnation in Hong Kong is seeking a Sales Operations Coordinator to support documentation, order tracking, data management and admin duties for the Head of Sales in a fast-paced trading environment. You will handle proforma invoices and sales orders, liaise with overseas clients, monitor delivery schedules with shipping teams, maintain inventory records, and keep customer profiles up to date.

The role requires strong MS Office skills and bilingual communication.

Qualifications

• Form 5 / HKDSE graduate or above.
• 1–3 years of merchandising, sales coordination, or sales support.
• Assistant Merchandiser experience in a buying office is highly preferred.
• Experience in overseas trading or import/export sector is an advantage.
• Proficient in MS Office (Excel & Word).
• Good command of written English and Chinese (Cantonese).

Responsibilities

• Handle sales documents, including proforma invoices and sales orders.
• Act as the key contact point between the Head of Sales and overseas clients to ensure smooth order execution.
• Monitor delivery schedules of products, coordinate with support and shipping team, and provide status updates to management.
• Maintain accurate records of inventory and customer profiles.
• Provide general administrative and clerical support to the head of sales to facilitate daily operations.

Skills

English communication

Cantonese communication

Attention to detail

Organizational skills

Independent worker

Education

Form 5 / HKDSE

Tools

MS Office (Excel & Word)

Job description

About the role

This role involves supporting sales operations through documentation, account coordination, order and logistics tracking, data management, and administrative support to the Head of Sales in a trading environment.

Key responsibilities

• Handle sales documents, including proforma invoices and sales orders


• Act as the key contact point between the Head of Sales and overseas clients to ensure smooth order execution


• Monitor delivery schedules of products, coordinate with support and shipping team, and provide status updates to management


• Maintain accurate records of inventory and customer profiles


• Provide general administrative and clerical support to the head of sales to facilitate daily operations

About you

• Form 5 / HKDSE graduate or above


• 1-3 years of experience in merchandising, sales coordination, or sales support


• Assistant Merchandiser experience in a buying office is highly preferred


• Experience in the overseas trading or import/export sector is an advantage


• Good command of written English and Chinese (Cantonese) for effective daily messaging or emailing with overseas clients


• Proficient in MS Office (Excel & Word)


• Detail-oriented, highly organized, self-motivated, and able to work independently in a fast-paced trading environment


• Immediate availability is highly preferred