Sales Administration Executive

Jebsen Group; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

Jebsen Motors, part of the Jebsen Group, is seeking a Sales Administration professional in Hong Kong to provide comprehensive support to the sales team and help achieve monthly delivery targets.

You will handle contracts, licensing and delivery documentation, maintain data accuracy, and support promotional activities while liaising with multiple internal teams.

Qualifications

• Higher Diploma or above in any disciplines.
• 3 years’ working experience in sales administration; motor industry is a plus.
• Responsible, able to work under pressure and multitask.
• Strong organizational skills and attention to detail.
• Good command of English and Chinese (including Mandarin and Cantonese).
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Prepare sales contracts for New and Used Cars and verify with Sales Executives.
• Prepare documents for vehicle licensing, ownership transfers and delivery.
• Maintain accurate sales data and comply with internal and Principal’s audits.
• Prepare payment requests and manage requisitions for purchases.
• Provide regular sales reports and liaise with internal teams to improve efficiency.
• File documents properly and support sales events and promotions.
• Perform ad hoc duties as assigned by supervisor.

Skills

Attention to detail

Multitasking

English & Chinese communication

Education

Higher Diploma

Tools

MS Office

Job description

Jebsen Motors is today one of the largest Porsche dealer groups in the world, having started a relationship with the German sports car brand in 1955 importing the first Porsche car to Hong Kong. Today, it delivers a premium ownership experience in Hong Kong, Macau and Mainland China with a clear focus on personalised and attentive service.

Purpose of the Job

The job incumbent will provide all rounded sales administration support to the team to achieve monthly delivery targets.

Responsibilities

• Prepare sales contracts of New Car & Used Car and verify with Sales Executives team for the order and payments
• Handle the preparation work of required documents for vehicle licensing, ownership transfers, and delivery
• Ensure all sales data/ information / documents are accurate and up to date in respective platforms & complied with internal compliance and Principal’s monthly, half yearly audit requirements
• Prepare payment requests for overpayments and manage requisition forms for purchases
• Provide regular sales reports for management review Liaise with internal counterparts to enhance operation efficiency and achieving relevant KPIs
• Ensure all documents are filed properly
• Support and assist in implementation of various sales events/ promotional activities
• Any ad hoc duties as assigned by supervisor

Requirements

• Higher Diploma or above in any disciplines
• 3 years’ working experience in sales administration, experience in motor industry will be an advantage
• Responsible, able to work under pressure and handle multitask
• Strong organizational skills and attention to detail
• Good command of both written and spoken English and Chinese including Putonghua and Cantonese
• Proficient in MS office (Word, Excel, Powerpoint)

SUCCESS BREEDS SUCCESS.

With over 100 years of history, Jebsen’s success has been made possible through our commitment to our partners, to our communities, and to our most valuable asset — our people.

We offer dedicated and talented individuals the opportunity to engage with a family of premium global brands. Employees who pursue excellence are given a diverse platform that provides continuous development and career exposure.

At Jebsen, success breeds success.