Retail Administration and Project Executive

Ingrid Millet Limited; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Job summary

Ingrid Millet Limited is seeking a hands-on Retail Administration and Project Executive in Hong Kong to manage end-to-end shop maintenance, store openings, fitting-out projects, and site operations across our retail network.

You will coordinate with internal projects teams, interior designers, contractors and landlords; oversee maintenance, track budgets and timelines; prepare monthly reports on maintenance metrics and shop activities; and support ad-hoc projects with a proactive,

Qualifications

• Education: Diploma or Bachelor’s degree in Administration, Interior Design, Building Studies, Architecture or related field.
• Experience: Minimum 2 years in retail store maintenance, project coordination, or interior fitting-out projects.
• Skills: Strong interpersonal and negotiation skills with suppliers or vendors.
• Software: Proficient in MS Office and Chinese word processing.
• Attributes: Self-motivated, adaptable, detail-oriented with accountability.

Responsibilities

• Maintenance & Repairs: Oversee routine maintenance and coordinate emergency repairs across all retail branches.
• Vendor & Project Coordination: Liaise with internal teams, designers, contractors and landlords for openings and renovations.
• Project & Compliance Management: Track timelines, budgets, hand-over schedules, and contractor compliance.
• Reporting & Administration: Prepare monthly maintenance metrics reports and support day-to-day operations.

Skills

Interpersonal skills

Negotiation

Collaboration

Problem-solving

Detail-oriented

Accountability

Education

Diploma or Bachelor’s degree in Administration, Interior Design, Building Studies, Architecture or related field

Tools

MS Office

Chinese word processing

Job description

Retail Administration and Project Executive

We are a leading provider of premium beauty, medical, and wellness services, with over 25 years’ experience serving consumers across our network in Hong Kong and internationally. We combine cutting‑edge technology with deep industry expertise to deliver safe, effective, and innovative solutions that help our customers look and feel their best.

Role Summary

We are seeking a hands‑on, organized, and proactive Retail Administration and Project Executive (Shop Maintenance & Projects) to manage end-to-end shop maintenance, store opening, fitting‑out projects, and site operations across our retail network.

Key Responsibilities

Maintenance & Repairs: Oversee routine maintenance and coordinate emergency repairs across all retail branches to minimize operational disruption.

Vendor & Project Coordination: Liaise with internal projects teams, interior designers, contractors and landlords for new shop openings, renovations, fitting‑out projects and shop reinstatments.

Project & Compliance Management: Track project timelines, budgets, hand‑over schedules, and contractor compliance to ensure high-quality execution.

Reporting & Administration: Prepare monthly reports for maintenance metrics and shop activities while supporting day‑to‑day retail operations and ad‑hoc projects.

Key Qualifications:

Education :Diploma or Bachelor’s degree in Administration, Interior Design, Building Studies, Architecture or related field.

Experience: Minimum 2 years’ of experience in retail store maintenance, project coordination, or interior fitting‑out projects

Skills: Strong interpersonal and negotiation skills with a proven ability to collaborate effectively with contractors, mall management.

Software: Proficient in MS Office (Word, Excel, PowerPoint), and Chinese word processing.

Attributes: Self‑motivated, adaptable, and detail‑oriented self‑starter with high accountability and a positive problem‑solving mindset.

All submitted information will be treated in strict confidence, and shall only be used for recruitment purposes.

We are a leading international medical aesthetic group with strong retail presence in Hong Kong. In order to strengthen our services and cope with our business expansion, we are seeking an experienced professional to join our team.

We are a leading international medical aesthetic group with strong retail presence in Hong Kong. In order to strengthen our services and cope with our business expansion, we are seeking an experienced professional to join our team.

Central, Central and Western District, HK