Regional Executive Assistant & Stakeholder Liaison

Michael Page (Hong Kong); Hong Kong; On-site; HKD 480,000 - 600,000; Full time

Benefits offered by this job

Discretionary bonus

Medical insurance

Job summary

Michael Page partners with a leading financial institution in Hong Kong to recruit an Associate Secretary. The role offers regional exposure within an international, collaborative environment.

You will provide comprehensive secretarial support to senior stakeholders, manage calendars, coordinate meetings and travel, and handle expenses and onboarding.

Candidates should be bilingual in English and Chinese, with strong organisational skills and MS Office proficiency.

Qualifications

• Bachelor's degree holder.
• Excellent command of English and Chinese, both written and spoken.
• Proven ability to support multiple stakeholders from diverse backgrounds.
• Strong experience in calendar management, travel coordination, expense processing, and administrative support.
• Exceptional organisational and prioritisation skills, with the ability to multitask effectively and maintain attention to detail.
• A proactive, resourceful, and service-oriented mindset with a strong sense of ownership.
• Excellent interpersonal and communication skills, with the confidence to engage stakeholders across different levels and functions.
• Strong proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Providing comprehensive secretarial and administrative support to senior stakeholders and business teams.
• Managing calendars, coordinating meetings, and arranging regional and international travel.
• Supporting client events, business activities, and stakeholder engagement initiatives.
• Processing expenses, invoices, and administrative documentation in accordance with internal policies.
• Assisting with onboarding, offboarding, and day-to-day team coordination.
• Liaising with internal departments, overseas offices, and external service providers to facilitate smooth operations.
• Maintaining accurate records and ensuring compliance with internal procedures.
• Supporting ad hoc projects, team initiatives, and operational activities as required.

Skills

Calendar management

Travel coordination

Expense processing

Administrative support

Stakeholder management

Bilingual English/Chinese

MS Office

Interpersonal communication

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Michael Page partners with a leading financial institution in Hong Kong to recruit an Associate Secretary. The role offers regional exposure within an international, collaborative environment.

You will provide comprehensive secretarial support to senior stakeholders, manage calendars, coordinate meetings and travel, and handle expenses and onboarding.

Candidates should be bilingual in English and Chinese, with strong organisational skills and MS Office proficiency.