Projects Admin & Document Control Specialist (2-Year FTC)

Airport Authority Hong Kong; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Airport Authority Hong Kong is seeking a capable administrator for a fixed-term contract position of at least 2 years, with renewal subject to needs and performance. The role focuses on document control, contract preparation, and project administration within a dynamic airport environment.

The candidate will handle clerical duties, coordinate submissions, maintain EDMS records, and support meetings and reporting activities. Strong bilingual capabilities and MS Office proficiency are essential.

Qualifications

• Diploma or above in Business Administration, Secretarial Studies or related discipline with at least 5 years' experience in project administration or document control.
• Secondary level with at least 6 years' relevant experience will be considered.
• Experience in construction projects is an advantage.
• Strong communication, interpersonal and organisational skills.
• Proficient in MS Office and Chinese processing; knowledge of other software is a plus.

Responsibilities

• Provide administrative support including document processing, record keeping and report compilation.
• Perform clerical duties and prepare documents including correspondences and contracts.
• Collect and distribute contractor submissions; maintain documents in EDMS.
• Handle and transfer submissions to responsible parties.
• Arrange meetings by scheduling times and room bookings.
• Perform other project-related duties as assigned.

Skills

Administrative support

Document control

Microsoft Office

English & Chinese

Project administration

Communication

Education

Diploma in Business Administration

Diploma in Secretarial Studies

Tools

EDMS

Adobe Acrobat

Job description

Airport Authority Hong Kong is seeking a capable administrator for a fixed-term contract position of at least 2 years, with renewal subject to needs and performance. The role focuses on document control, contract preparation, and project administration within a dynamic airport environment.

The candidate will handle clerical duties, coordinate submissions, maintain EDMS records, and support meetings and reporting activities. Strong bilingual capabilities and MS Office proficiency are essential.