Projects Administration Officer

Airport Authority Hong Kong; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Airport Authority Hong Kong is seeking a capable administrator for a fixed-term contract position of at least 2 years, with renewal subject to needs and performance. The role focuses on document control, contract preparation, and project administration within a dynamic airport environment.

The candidate will handle clerical duties, coordinate submissions, maintain EDMS records, and support meetings and reporting activities. Strong bilingual capabilities and MS Office proficiency are essential.

Qualifications

• Diploma or above in Business Administration, Secretarial Studies or related discipline with at least 5 years' experience in project administration or document control.
• Secondary level with at least 6 years' relevant experience will be considered.
• Experience in construction projects is an advantage.
• Strong communication, interpersonal and organisational skills.
• Proficient in MS Office and Chinese processing; knowledge of other software is a plus.

Responsibilities

• Provide administrative support including document processing, record keeping and report compilation.
• Perform clerical duties and prepare documents including correspondences and contracts.
• Collect and distribute contractor submissions; maintain documents in EDMS.
• Handle and transfer submissions to responsible parties.
• Arrange meetings by scheduling times and room bookings.
• Perform other project-related duties as assigned.

Skills

Administrative support

Document control

Microsoft Office

English & Chinese

Project administration

Communication

Education

Diploma in Business Administration

Diploma in Secretarial Studies

Tools

EDMS

Adobe Acrobat

Job description

Where Your Career Takes Flight

Airport Authority Hong Kong (AA) manages and operates Hong Kong International Airport, one of the finest and busiest airports in the world.

We now invite high calibre talent with creativity and passion to join us for a rewarding and meaningful career journey. We care for our people and provide colleagues with a fair, open and supportive workplace. By joining us, you will contribute to the continued success and growth of a key infrastructure and economic engine of Hong Kong, gaining invaluable experiences in a unique environment and enjoying boundless opportunities to unleash your full potential. Together we will share the pride of our leadership status in the global aviation industry and our commitment to sustainability.

This is a fixed-term contract position of minimum 2 years with possibility for renewal subject to organisation need and individual performance.

Responsibilities

• Provide administrative support including document processing, record keeping and report compilation
• Provide clerical duties and preparing documents including correspondences and contracts
• Collect and distribute contractor’s submissions, and maintain the documents and records in Electronic Document Management System (EDMS)
• Handle and transfer contractor’s submissions to responsible parties
• Arrange meetings by scheduling appropriate meeting times and room booking
• Perform other project related duties as assigned

Requirements

• Diploma or above in Business Administration, Secretarial Studies or other related disciplines with at least 5 years' relevant working experience in project administration, work process management and/or document control; Secondary level with at least 6 years' relevant working experience will also be considered
• Previous experience in construction field is an advantage
• Team player with pleasant personality and good communication, interpersonal and organising skill
• Detail-oriented, reliable, proactive and service-oriented
• Proficient in Microsoft Office application, Adobe Acrobat and Chinese processing. Competent in other software is an advantage.
• Excellent command of spoken and written English and Chinese with knowledge of Putonghua is an advantage