Project Specialist

TSS; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Job summary

TSS is seeking a detail-oriented Project Specialist on a 1-year contract to support corporate development and M&A activities. You will manage confidential documentation, coordinate timelines, and liaise with internal teams and external advisors to ensure smooth project execution.

The role emphasizes strong organizational skills, English communication, and proficiency with Microsoft Office and collaboration tools, with exposure to due diligence and data rooms.

Qualifications

• 3+ years of professional experience in project administration or corporate administration
• Exposure to M&A, corporate finance, or legal environments is a strong advantage
• Excellent organizational skills with high confidentiality
• Proficiency with Microsoft Office and collaboration tools (Teams/SharePoint)

Responsibilities

• Prepare, organize, and maintain confidential project documentation and data room files
• Coordinate project timelines, schedule meetings, prepare agendas, and take detailed minutes
• Assist due diligence by gathering and filing requested documents
• Serve as central point of contact for routine project communications with internal and external stakeholders
• Handle day-to-day admin tasks including travel, expenses, correspondence, and database maintenance

Skills

Project administration

Organizational skills

English communication

Attention to detail

Education

Bachelor's degree in Business Administration/Project Management/Finance

Tools

Microsoft Office Suite

Teams

SharePoint

Virtual data rooms

Job description

We are seeking a detail-oriented and organized Project Specialist to join our team on a 1-year contract (with strong potential for extension or permanency based on performance). In this role, you will play a critical part in supporting our corporate development and M&A initiatives by managing project documentation and delivering comprehensive administrative support. This is an ideal opportunity for an experienced professional with a strong administrative background who wants to gain hands‑on exposure to corporate transactions and project management workflows.

Key responsibilities

Assist in preparing, organizing, and maintaining confidential project documentation, agreements, data room files, and transaction trackers

Coordinate project timelines, schedule stakeholder meetings, prepare meeting agendas, and take detailed minutes across various stages of the M&A lifecycle

Help coordinate due diligence processes by gathering, sorting, and filing requested documents from internal teams and external advisors

Act as a central point of contact for routine project communications between internal departments, external consultants, and legal/financial advisors

Handle day-to-day administrative tasks including travel arrangements, expense reporting, correspondence tracking, and maintenance of internal project databases

About you

Minimum of 3 years of professional experience in project administration, corporate administration, or a similar support role

Exposure to M&A, corporate finance, or legal environments is a strong advantage

Exceptional organizational skills with rigorous attention to detail and a high level of confidentiality

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern collaboration tools (Teams, SharePoint, or virtual data rooms)

Excellent written and verbal communication skills in English

Proficiency in additional languages is a plus

Ability to manage multiple priorities and meet tight deadlines in a fast-paced corporate setting

Diploma or Bachelor's degree in Business Administration, Project Management, Finance, or a related discipline