OfferLetterReq37-DEV7

JPMorgan Chase & Co.; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

JPMorgan Chase & Co. in Hong Kong is seeking an experienced Administrative Assistant to support senior management with precise calendar management, travel logistics, and polished communication.

You will liaise with internal clients across lines of business and help prepare presentations and reports with attention to detail. The role requires five+ years of admin experience, strong organization, and discretion in confidential matters.

Qualifications

• At least five years of administrative experience.
• Advanced organization skills.
• Discretion in confidential situations and dealing with senior management.
• Strong interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office.
• College degree is a plus.

Responsibilities

• Maintain complex and detailed calendars.
• Screen calls and prioritize information.
• Coordinate internal and external meetings.
• Arrange domestic and international travel.
• Organize offsite conferences and external events, including catering.
• Process invoices and T&E expense claims with policy adherence.
• Assist with staff onboarding and off-boarding.
• Prepare high quality emails and executive bios and presentations.
• Maintain organizational charts and executive bios.
• Lead ad hoc projects as requested.

Skills

Calendar management

Executive support

Communication skills

Interpersonal skills

Microsoft Office proficiency

Education

Bachelor's degree / College degree

Tools

Microsoft Office

Job description

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Qualifications

• At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• College degree is a plus