Project Secretary

Leigh & Orange Limited; Hong Kong; On-site; HKD 179,000 - 290,000; Full time

Job summary

Leigh & Orange Ltd in Hong Kong is seeking a proactive Project Assistant/Administrative Support to help coordinate projects and manage document control. You will arrange bids, EOIs, tender documents, and meeting logistics for the project team.

Qualifications include a Bachelor’s degree in Architecture or related field, with fresh graduates considered and strong English, Chinese and Putonghua communication. Multitasking under pressure in a professional architectural office is expected.

Qualifications

• Bachelor’s degree in Architecture or relevant disciplines.

Responsibilities

• Handle project coordination & management and document control management for projects.
• Arrange collection and distribution of bids / EOI / tender documents.
• Review bids/EOI/tender documents and liaise with Director.
• Liaise with vendors for tendering and project coordination.
• Arrange schedules, meetings and travel itineraries for project team.

Job description

Handle project coordination & management and Document control management for projects; Arrange collection and distribution of bids / EOI / tender document;

Review Bids / EOI / Tender documents to follow up on meeting arrangement, tender submission, enquiries, Completion of all necessary forms for submission and liaison with Director;

Liaising with various vendors for tendering and project coordination;

Arrange schedules, meetings and travel itineraries for the Project Director and project team; handle time management and logistics support;

Follow up on tender indexing, coordinate folder setup and access rights; manage collection and distribution of project-related documents;

Timely report any abnormal workload or potential delay risks; assist in data collection, analysis and summary of operational data;

Supervise business units to complete key operational tasks on time; assist in establishing and optimizing operational management policies;

Coordinate meeting times, working lunch arrangements, and IT setup for online meetings for the project team;

Arrange team travelling (transportation, accommodation, itinerary planning, meeting materials preparation, currency exchange, etc.);

Assist the Project Director in managing expense-related correspondence and project email filing;

Coordinate communications, process correspondence, and manage document filing and business report analysis;

Handle office administration, HR related matters and expense reimbursement;

Assist in organizing office events to ensure smooth daily team operations.

Requirements

Bachelor’s degree in Architecture or relevant disciplines;

Fresh graduate can be considered or over 1 year relevant experience as Project support / administrative support in Architecture / similar industry;

Handle China project is strongly preferable;

Proactive, Independent and self-motivated; have a strong sense of responsibility and ownership;

Strong organizational, interpersonal, communication and presentation skills;

Excellent written and spoken English, Chinese and Putonghua;

Proficiency in MS Word, Excel, PowerPoint & Chinese Word Processing;

Able to handle multi-tasks independently and work under pressure;

Experience in architectural related industry will be advantageous.

Candidates who are selected for interview will normally receive an invitation within 8 weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. (L&O is an equal opportunity employer and welcome applications from all qualified candidates. All applications will be treated in the strictest confidence. Personal data provided will be used for recruitment purpose only. We do not assume any risks of disclosure of personal information prior to receipt of applications. Under the Personal Data (Privacy) Ordinance, you may request access to, and/or correction of your personal data in relation to your submitted application. If you wish to do so, please email to us)

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Your application will include the following questions:

• How many years' experience do you have as a project assistant?
• What's your expected monthly basic salary?
• What is your highest level of education?
• Which of the following statements best describes your right to work in Hong Kong?
• Do you have experience using Microsoft PowerPoint?

Leigh & Orange Ltd a

Hong Kong based international architectural practice is looking for applicants for the following positions.

Our people are our greatest asset. L&O believes that the skills, knowledge and competence of our staff are key to our success and therefore we encourage our employees to develop to their fullest potential.

L&O places emphasis on diversity – particularly in relation to the development of our staff. We believe that to motivate our staff. We need to

provide opportunities for them to advance and excel, and we consciously try to balance the business needs of the group with the career goals of our staff.

Leigh & Orange Ltd a

Hong Kong based international architectural practice is looking for applicants for the following positions.

Our people are our greatest asset. L&O believes that the skills, knowledge and competence of our staff are key to our success and therefore we encourage our employees to develop to their fullest potential.

L&O places emphasis on diversity – particularly in relation to the development of our staff. We believe that to motivate our staff. We need to

provide opportunities for them to advance and excel, and we consciously try to balance the business needs of the group with the career goals of our staff.