Project Management Office (PMO) Administrator

Renrui Human Resources Technology (Hong Kong) Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Power Automate experience

Power BI experience

Job summary

Renrui Human Resources Technology (Hong Kong) Limited is seeking a Project Management Office (PMO) Administrator to support planning, execution, and governance of IT projects in Hong Kong. You will maintain schedules, dashboards, and documentation while coordinating meetings and reporting to stakeholders.

The ideal candidate has 1–3 years in PMO administration, strong MS Office and MS Project skills, and a higher diploma or equivalent in Business Admin or Project Management.

Qualifications

• 1–3 years of strong PMO administration experience.
• High proficiency in MS Office (Excel, PowerPoint, Word) and MS Project.
• Higher Diploma or higher in Business Administration, Project Management or related studies.

Responsibilities

• Project support: plan, execute, and monitor IT projects with PMO team.
• Documentation & tracking: maintain schedules, status reports, and dashboards; monitor deliverables, resources, budgets, and timelines.
• Stakeholder reporting: prepare and distribute project/portfolio status reports.
• Meeting coordination: arrange meetings, record minutes, follow up on actions.
• Governance & process: manage risk, issue, change processes across initiatives to standards.
• Process enhancement: review and refine PMO processes, tools, and templates; analyze project data.

Skills

Organizational skills

Analytical skills

Problem-solving

Communication skills

Interpersonal skills

English & Cantonese communication

Education

Higher Diploma or above in Business Admin or Project Management

Tools

MS Project

Job description

Project Management Office (PMO) Administrator

Are you an organized, detail-oriented professional looking to elevate your career within a dynamic project management environment? A key client of ours, a premier IT services and technology solutions provider here in Hong Kong is urgently seeking a proactive Project Management Office (PMO) Administrator to join their team. In this role, you will collaborate closely with the PMO team and project managers to drive the seamless delivery of high-impact IT projects. If you thrive in a fast-paced environment and are passionate about continuous process improvement, this is the ideal opportunity to make a tangible impact.

What You Will Do

Project Support: Partner with the PMO team and project managers to plan, execute, and monitor diverse IT projects across the portfolio.

Documentation & Tracking: Maintain and update project schedules, status reports, documentation, and dynamic dashboards. Closely track deliverables, resources, budgets, and timelines to ensure full alignment with strategic goals.

Stakeholder Reporting: Prepare and distribute regular, clear project and portfolio status reports tailored for key stakeholders.

Meeting Coordination: Facilitate project meetings, document accurate minutes, and follow up diligently on outstanding action items.

Governance & Process: Drive risk, issue, and change management processes smoothly across multiple initiatives, ensuring all documentation adheres strictly to company and PMO standards.

Process Enhancement: Participate actively in reviewing and refining PMO processes, tools, and templates, while collecting and analyzing project data to support smart decision-making.

What You Will Bring

Technical Expertise: High proficiency in MS Office (Excel, PowerPoint, Word) and standard project management tools such as MS Project.

Work Experience: Between 1-3 Years of strong project management administration experience.

Educational Requirements: Higher Diploma or higher in Business Administration, Project Management or related studies.

Core Competencies: Strong organizational, analytical, and problem-solving skills. You are intensely detail-oriented and capable of juggling multiple tasks and shifting priorities seamlessly.

Interpersonal Skills: Excellent communication and interpersonal abilities, with a proven knack for working collaboratively within cross-functional team environments.

Language Capabilities: Excellent verbal and written communication skills in both English and Chinese, including fluency in Cantonese and strong written English skills.

Bonus Advantages: Prior hands-on experience with Power Automate, Power BI, or UI/UX design.

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