Project Executive / Executive Assistant

Hong Kong Arts Centre; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Hong Kong Arts Centre (HKAC) is seeking an Assist Fundraising Manager and related support roles in Hong Kong. You will help plan and execute fundraising programmes such as galas and art auctions, prepare proposals, collect data, and manage donor communications.

You will also support membership development and provide high-level secretarial assistance to the Executive Director. The role requires a degree in marketing/PR/event management, at least 2 years of related experience, strong teamwork,

Qualifications

• Degree or above in marketing, communications, public relations, event management or related disciplines.

Responsibilities

• Assist Fundraising Manager to plan, develop and execute HKAC fundraising programmes and activities.
• Assist to prepare fundraising event proposals and collect/analyze event data.
• Handle post-event wrap up, logistics and donor communications.
• Support ED Office initiatives and prepare proposals/presentations for fund applications.
• Collaborate with team and external parties to ensure high project quality.
• Assist Membership Relations with planning year-round events and membership campaigns.
• Prepare analytical reports on event and membership activities.
• Provide secretarial support to the Executive Director including meetings, travel, correspondence, and reports.
• Handle enquiries and translate documents; perform ad-hoc tasks as required.

Job description

Assist Fundraising Manager to plan, develop and execute HKAC fundraising programmes and activities ranging from charity galas, golf event, art auctioning event etc.

Assist to prepare fundraising event proposals.

Collect and analyze fundraising event data.

Follow through after events with event wrap up, logistics and donor communications.

Execute and implement new initiatives and projects managed by ED Office.

Assist to prepare and develop proposals and presentation decks to facilitate communications with different stakeholders in fund applications if needed.

Work closely with other team members and external parties during project planning and execution to ensure high project quality.

Any ad hoc tasks as assigned by the Manager.

2. Membership Relations

Assist Fundraising Manager to develop and grow HKAC membership programmes.

Participate in planning and organising high-quality year-round events and marketing campaigns to engage existing members, recruit new members, and to enhance the overall membership experience.

Collaborate with different stakeholders and collaborative partners.

Prepare analytical reports on event and membership activities.

Handle members' enquiries, requests and complaints.

Perform various administrative duties, including but not limited to maintaining member databases, preparing correspondence, managing event calendars etc.

3. Secretarial Support

Provide high-level secretarial support to the Executive Director including but not limited to manage daily appointments, set up and coordinate internal and external meetings, handle travel arrangements, prepare correspondence, presentations and reports etc.

Organise hospitality or other events sponsored by the company or the board members.

Act as a liaison contact for internal and external stakeholders, and handle enquiries and calls professionally.

Translate the documents for Executive Director.

Perform other duties or ad-hoc tasks as required.

Job Requirements:

Degree or above holder in marketing, communications, public relations, event management, or other relevant disciplines.

At least 2 years of related work experience, and experience in event management will be an added advantage.

Strong team player with excellent execution and problem-solving skills, also able to work independently with self-motivation and a detailed mind.

Multi-tasking with good organisational and time management skills

Proactive, outgoing and presentable; able to communicate at all levels.

Excellent writing and communications skills in both Chinese (Cantonese and Mandarin) and English.

Proficiency in MS Office including word, Excel and PowerPoint.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

HKAC is a multi-arts centre that fosters artistic exchanges locally and internationally, bringing the most forward creations to Hong Kong and showcasing homegrown talents abroad.

HKAC stimulates innovation and promotes creativity. Being Hong Kong's only independent non-profit multi-arts institution, HKAC offers exhibitions, screenings and performances, connecting the arts of Hong Kong to the rest of the world through programmes and collaborations.

HKAC is a multi-arts centre that fosters artistic exchanges locally and internationally, bringing the most forward creations to Hong Kong and showcasing homegrown talents abroad.

HKAC stimulates innovation and promotes creativity. Being Hong Kong's only independent non-profit multi-arts institution, HKAC offers exhibitions, screenings and performances, connecting the arts of Hong Kong to the rest of the world through programmes and collaborations.