Assistant Event Planning Manager

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 480,000 - 600,000; Full time

Benefits offered by this job

Competitive salary & benefits

Job summary

The Hong Kong Jockey Club in Hong Kong is seeking an experienced Events Planning professional to coordinate private events across Clubhouses and Racecourses. You will manage logistics, floor plans, menus and guest experiences, liaising with chefs, banquet teams and service staff to ensure flawless execution.

Role requires a university degree in Hospitality Management, 4+ years in high-end hospitality, and strong people leadership with fluent Cantonese and English.

Qualifications

• University degree or higher diploma in Hospitality Management.
• Minimum 4 years related experience in a premium hospitality operation.
• Excellent people management and communication skills.
• Fluency in Cantonese and English; Mandarin proficiency is an advantage.
• Supervisory experience in Event Management.
• Proficient with MS PowerPoint, Excel and Word.

Responsibilities

• Coordinate events at Clubhouses and Racecourses with the operations team.
• Review agreements and prepare handover details from sales.
• Advise guests on venue setup, menus, attendance and run-downs.
• Prepare admin duties: signage, guest lists, place cards, badges, parking QR codes.
• Monitor guest satisfaction and ensure service standards.
• Enter post-event revenue in Opera and prepare monthly reports.
• Produce forecast reports, VIP lists and floral orders.
• Support sales by cultivating member referrals.

Skills

People management

Communication

Event management

Bilingual Cantonese & English

Supervisory experience

Hospitality service

Education

University degree or higher diploma in Hospitality Management

Tools

PowerPoint

Excel

Word

Opera

Job description

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division - Membership & Customer Excellence (MCE)

The Membership and Customer Excellence (MCE) Division is responsible for delivering world-class experiences and deepening engagement across all customer segments. The team oversees operations of clubhouses, racecourses, and Off-Course Betting Branches (OCBBs), while enhancing member and owner value propositions and promoting interest in horse ownership and equestrian sports. It leads the Club's customer experience strategy across digital and physical touchpoints, ensuring consistency, agility, and excellence. The Division also manages data strategy and governance to build a unified view of customers, enabling more personalised and impactful interactions.

The Job

Work with the team to ensure smooth handover of confirmed events at assigned Clubhouses or Racecourses and manage the logistic, coordination and execution with operation teams with excellent service quality across Clubhouses & Racecourses, the events planning functions as specified:

Handle incoming calls, enquiries, preparation for agreement for private boxes’ events ( if applicable) , review all signed agreement and handover notes from sales team to ensure all details are obtained at sales stage

Act as Event Planner/ Adviser - proactively follow up with members/ guests for all the logistic details including preparation of floor plans, menu confirmation, attendance, rundown if any with professional recommendation if needed.

Coordinate closely with service team and operation team including Chefs, Banquet in charge, Catering Support, Housekeeping, Concierge and security o ensure all event details are promptly delivered for resources deployment

Prepare all the required administrative duties – Signages, guest list, place cards, guest budges, QR code for Parking ( if applies)

Maintain standards, monitoring guests’ satisfaction and achieving set objectives

Check the venue set up at least 1 hour before the arrival of the organiser to ensure all set ups are accordingly to the EO

Meet and Greet the organiser / managers on site upon arrival and introduce Manager in charge of the event, conduct briefing with all parties ( if it applies)

Post event follow up with thank you email, check guests/ members’ satisfaction and next event potentials for sales team to trace accordingly

Conduct benchmark analysis and also update the marketing trend to the team

Support the Club in maximizing events’ business through cultivate members’ relationship in order to solicit members’ referrals whenever possible

Possess strong knowledge of venue set up, menus and programs and to be able to advise guests accordingly

Deal with Members’ service request, preference and complaint and record in MCRM System

Prepare regular reports on:

• To enter post event revenue in Opera and prepare monthly financial reports
• Forecast reports, Wedding pace report, VIP list, flower order, Team performance

Perform any other related duties as and when assigned by the supervisor

About You

A university degree or higher diploma in Hospitality Management from a leading hospitality institution

A minimum of 4 years of related experience for Assistant Events Planning Manager/ Events Planning Executive in a sizable and premium hospitality operation

Excellent people management practices with good communication skills

Computer literate especially MS Powerpoint, Excel and Word

Fluency in Cantonese and English. Mandarin proficiency is an advantage

Supervisory experience in the field of Event Management

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via @hkjc.org.hk. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.