Project Coordinator

Jupiter Prestige Group; Hong Kong; On-site; HKD 156,000 - 257,000; Full time

Job summary

Jupiter Prestige Group in Hong Kong is seeking a proactive Project Coordinator to act as liaison between stakeholders, onsite Project Management teams and our artwork studio, managing artwork approvals via the online system.

You will collate briefs, interface with client PMs, estimate costs for artwork and repro, monitor progress against critical paths, and ensure clear communication of amends to the studio.

Qualifications

• Strong organizational skills and ability to multi-task.
• Excellent communication, both written and verbal.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Effective team player with a positive, proactive approach.
• Ability to prioritize workload against critical path deadlines.
• Detail-oriented with strong follow-through on tasks.

Responsibilities

• Receive, interpret and collate elements for artwork studio briefs.
• Liaise with onsite Project Managers to record in internal system.
• Estimate and collate costs for artwork and repro.
• Monitor artwork progress and align with critical paths and printer dates.
• Act as gatekeeper in the client information system to resolve issues.
• Brief back amendments/approvals ensuring clarity to the studio.

Skills

Strong organizational skills

Strong communication

Microsoft Office

Teamwork

Positive attitude

Prioritization

Tools

Microsoft Office

Job description

The role will involve acting as a liaison between key stakeholders, onsite Project Management teams and our artwork studio. Managing artwork approvals through the online approval system.

JOB DESCRIPTION

The role will involve acting as a liaison between key stakeholders, onsite Project Management teams and our artwork studio. Managing artwork approvals through the online approval system.

ROLE SUMMARY

• Receive, interpret and collate all required elements needed for the artwork studio brief
• Liaise with Project Managers based onsite at the client to enable you to create records on the internal information system
• Estimate and collate costs for artwork and repro
• Monitor and chase artwork through the client information system, in alignment with critical paths and files to printer dates
• Perform the role of ‘gatekeeper’ within the client information system, which will require communication with defined stakeholders to resolve any issues with artwork comments
• On receipt of comments from the client information system, brief back amends/approvals ensuring all amends have been checked, understood and conveyed clearly to the studio

DESIRED SKILLS, QUALITIES AND EXPERIENCE

• Strong organizational skills with the ability to multi-task
• Strong communication skills
• Strong Microsoft office skills
• Ability to work effectively as part of a team
• Positive outlook with a ‘can do’ attitude
• Ability to prioritize your own workload against critical path deadlines

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