Procurement Operations Coordinator

H&H Group | B Corp™; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

H&H Group in Hong Kong is seeking a Procurement professional to assist in the daily operations of the Procurement Tower, including updating purchase orders, preparing internal shipping documents, maintaining procurement data, and data verification. The role emphasizes process optimization and cross-functional collaboration to ensure efficient procurement workflows.

The ideal candidate will have a Bachelor’s degree in a relevant field and 2–3 years’ FMCG procurement experience, with strong Excel

Qualifications

• Bachelor’s Degree in procurement, supply chain management, business administration, or other relevant fields
• 2-3 years work experience in the Procurement field, experience in FMCG industry is preferred
• Excellent interpersonal and communication skills
• Demonstrated business analytical and problem-solving skills with keen attention to detail, the ability to structure an approach to work
• Ability to work independently with excellent time management and work efficiently in a fast-paced environment
• Sound knowledge of ERP system, and knowledge of Oracle NetSuite is an advantage
• Good knowledge of MS Excel and PowerPoint is essential
• Good command of both written and spoken in English and Chinese required (both Cantonese & Mandarin)

Responsibilities

• Procure-to-Pay Management: Create and issue purchase orders to Contract Manufacturers and related inter-company purchase orders
• Ensure communication of purchase orders to CMs in time and follow up order shipment plans from creation to payment
• Ensure efficient execution of all regular procurement duties and administrative work
• Work with internal parties to ensure data accuracy of purchase orders in ordering systems, including products and supplier data setup and updates
• Follow up and analyze purchase order execution & completion
• Check supplier shipping documents and prepare related internal documents
• Liaise with internal parties to ensure specifications are communicated and received by CMs
• Liaise with internal parties for challenges related to procurement and monitor procurement process to comply with policies
• Perform other ad hoc duties as assigned by manager
• Reporting: Prepare monthly purchase order execution report
• Prepare monthly ASN and payment application report
• Procurement Tower Process Optimization and Projects: Identify and drive procure-to-pay process improvements and improve systems utilization
• Leverage cross-functional partnerships to institutionalize policies and ensure adoption
• Participate in relevant projects, including meetings and user acceptance test
• Support ad hoc projects and duties as assigned by manager

Skills

Purchase orders

ERP systems

Oracle NetSuite

Excel

PowerPoint

Communication skills

Bilingual English/Chinese

Education

Bachelor’s Degree in procurement, supply chain management, business administration

Tools

Oracle NetSuite

MS Excel

MS PowerPoint

Job description

Health & Happiness (H&H) Group is a publicly traded company, with established market positions in more than 15 countries in Asia-Pacific, Europe, North America and Oceania with over 3,300 team members working across the globe. Our vision is focused on premium nutrition and lifetime wellness, backed by science. We have 3 business segments - Baby, Adult and Pet Nutrition and Care - supporting whole-family health and happiness across 7 international brands.

On our journey to making a positive difference across the world, you will work with passionate people in an innovative and collaborative organization as we inspire wellness through #PurposeLedCareers!

We are passionate about our customers and community and are looking for similar-minded talent to join us! As an equal opportunity employer, we care deeply about creating an inclusive workplace where our team members feel valued, respected, and empowered.

Your role with the team,

To assist in the daily operations and management of the Procurement Tower activities including Purchase order update, prepare internal shipping documents, procurement data maintenance and entry in system and data verification of the documents and filing, process optimization, relevant Procurement Tower project participation and assistance.

Key responsibilities

Procure-to-Pay Management

• Create and issue purchase orders to Contract Manufacturers and related inter- company purchase orders
• Ensure communication of purchase orders to CMs in time as well as following up each order shipment plans from creation to payment
• Ensure efficient execution of all regular procurement duties and administrative work
• Work with internal parties to ensure data accuracy of purchase orders in ordering systems, including all products and supplier data setup and updates in system
• Follow up and analyze purchase order execution & completion
• Check supplier shipping documents and prepare related internal documents
• Liaise with internal parties to make sure all specifications are communicated and received by CMs
• Liaise with internal parties for any challenges related to procurement and monitoring the procurement process to comply with Procurement Tower Principles and Policies.
• Perform other ad hoc duties as assigned by manager

Reporting

• Prepare monthly purchase order execution report
• Prepare monthly ASN and payment application report

Procurement Tower Process Optimization and Projects

• Identify and drive procure-to-pay process improvements and continuously improve systems utilization to improve operational efficiency related to procure-to-pay process.
• Leverage cross-functional partnerships to institutionalize policies, ensuring organization-wide comprehension, adoption, and consistent application.
• Participate in relevant projects, including meetings and user acceptance test.
• Support ad hoc projects and duties as assigned by manager

Desired Skills and Experience

To make sure we are setting new starters up for success, we ask that you meet a few criteria relevant to the role to be considered for this opportunity:

• Bachelor’s Degree in procurement, supply chain management, business administration, or other relevant fields
• 2-3 years work experience in the Procurement field, experience in FMCG industry is preferred.
• Excellent interpersonal and communication skills
• Demonstrated business analytical and problem-solving skills with keen attention to detail, the ability to structure an approach to work
• Ability to work independently with excellent time management and work efficiently in a fast-paced environment
• Sound knowledge of ERP system, and knowledge of Oracle NetSuite is an advantage
• Good knowledge of MS Excel and PowerPoint is essential
• Good command of both written and spoken in English and Chinese required (both Cantonese & Mandarin)

H&H Group believes in the benefits of a diverse and inclusive workplace and aims to reflect the varied cultures within which we exist. We are committed to providing a working environment that is free from discrimination and harassment, creating a safe and inclusive environment for all. We encourage applications from people of all ages, nationalities, religions, racial and gender identities, sexual orientations, abilities and cultures, and our hiring decisions will be based on business needs, position requirements, and the qualifications and experience of individuals.

Salary and benefits will be competitive and commensurate with experience. All personal data collected is for recruitment purposes only.