PROCUREMENT AND ADMINISTRATION MANAGER

Hong Kong Sports Institute Ltd; Sha Tin; On-site; HKD 900,000 - 1,300,000; Full time

Job summary

Hong Kong Sports Institute Limited (HKSI) invites an experienced Procurement and Administration Manager to lead the procurement function and oversee office administration. This role provides strategic direction, governance oversight, and operational excellence to ensure value creation and compliance across procurement and administrative activities.

You will manage sourcing, tendering, contract management, supplier performance, and central store operations while collaborating with internal

Qualifications

• University degree in purchasing, supply chain or business administration.
• Minimum 10 years’ experience in managing procurement functions in a sizeable organization.
• Professional qualifications in Purchasing/Supply Chain Management are preferred.
• Public sector experience is a definite asset.
• Strong understanding of procurement principles, sourcing, contract negotiation, supplier management.

Responsibilities

• Provide strategic procurement services to achieve organizational goals.
• Lead and supervise the procurement team and ensure timely purchasing activities.
• Establish and maintain procurement policies, procedures and sustainable initiatives.
• Collaborate with stakeholders on sourcing, tendering, vendor evaluation and contract management.
• Maintain supplier register and oversee supplier performance assessments.
• Analyze procurement data and prepare management reports for continuous improvement.
• Oversee central store operation and inventory control.
• Identify, evaluate and manage supplier relationships for quality and service levels.
• Lead supplier negotiations to secure advantageous terms and value-for-money outcomes.
• Conduct market analysis to identify trends, opportunities and risks.

Skills

Leadership

Strategic thinking

Negotiation

Communication

Analytical

Education

Bachelor's degree in Purchasing & Supply Chain Management or Business Administration

Tools

Procurement software

Job description

Reporting to the Director, Corporate Services (DCS), the Procurement and Administration Manager is the department head responsible for leading the procurement function and overseeing office administration. The position provides strategic direction, governance oversight, and operational excellence to ensure value creation and compliance across all procurement and administrative activities.

Procurement

• Provide strategic and effective procurement services to achieve organizational goals

• Lead and supervise the procurement team, ensuring collaboration and timely execution of purchasing activities

• Establish and maintain procurement policies, procedures, and sustainable initiatives to ensure compliance with institutional requirements

• Collaborate with internal stakeholders on sourcing, tendering, vendor evaluation, and contract management, while maintaining transparency and ethical practices

• Maintain an up‑to‑date supplier register and oversee supplier performance assessments

• Analyze procurement data and prepare management reports to monitor performance and drive continuous improvement

• Supervise the operation of the central store function to ensure effective inventory control

• Identify, evaluate, and manage supplier relationships to ensure quality, delivery, and service levels are consistently met

• Lead negotiations with suppliers to secure advantageous terms and achieve value‑for‑money outcomes

• Conduct market analysis to identify trends, opportunities, and risks, and provide strategic guidance to the team

Office Administration

• Manage and control organizational assets, including registration, maintenance, disposal, and annual stock‑take exercises

• Provide cost‑effective and strategic office administrative services, ensuring proper policies and guidelines are in place for internal control and effective execution

• Manage office facilities, furniture, and equipment to maintain an efficient and supportive workplace environment

Other Responsibilities

• Undertake additional responsibilities as required to support the Director, Corporate Services and the organization's objectives

REQUIREMENTS

• A university degree in Purchasing & Supply Chain Management/ Business Administration or relevant disciplines;

• A minimum of 10 years' experience in managing procurement functions in a sizeable company;

• Professional qualifications in Purchasing/Supply Chain Management are preferred;

• Relevant experience within the public sector is a definite asset;

• Strong understanding of procurement principles, practices and strategies, including knowledge of sourcing methods, contract negotiation, supplier management and procurement technology tools;

• Familiarize with relevant laws, regulations and ethical standards related to procurement.

• Have a strategic mind set and strong supervisory, analytical and communication skills; and

• Excellent command of both spoken and written English and Chinese. Ability to speak Putonghua is a definite advantage.

The HKSI IS AN EQUAL OPPORTUNITIES EMPLOYER

Appointment will be on a fixed term contract.

General information is available at the website http://www.hksi.org.hk.

The Hong Kong Sports Institute Limited (“HKSI”) is the Government’s delivery agent to provide the high performance training system for eligible sports. The HKSI’s mission is to provide an environment in which sports talent can be identified, nurtured and developed to pursue excellence in the international sporting arena benchmarked at Major Games results.