Personal Assistant / Secretary

Surplus Power Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Surplus Power Limited in Hong Kong is seeking a proactive personal assistant/administrative support to manage calendars, schedule meetings and travel, and keep the office running smoothly.

You will screen emails, identify urgency, categorize messages, and escalate as needed; plan internal and external events; maintain organized files; handle personal tasks; and ensure discretion with confidential information.

Qualifications

• Caring personality with strong interpersonal skills.
• Excellent active listening and communication abilities.
• Ability to multitask effectively.
• Strong time-management and organizational skills.
• Willing to provide assistance during weekends as necessary.
• Proficiency in Mandarin for professional communication.

Responsibilities

• Manage and maintain calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen email items, identify urgency, categorize messages, and escalate as needed.
• Plan and coordinate events, both internally and externally.
• Maintain organized files and records.
• Manage personal tasks and errands as requested.
• Handle confidential information with discretion and maintain a high level of professionalism.

Skills

Interpersonal skills

Active listening

Communication

Multitasking

Time management

Weekend support

Tools

Microsoft Office Suite

Job description

Manage and maintain calendar, including scheduling meetings, appointments, and travel arrangements

Screen email items, identify urgency, categorize messages, and escal…

Plan and coordinate an events, both internally and externally

Maintaining organized files and records

Manage personal tasks and errands as requested

Handle confidential information with discretion and maintain the highest level of professionalism

Requirements:

With caring personality and strong interpersonal skills

Active listening and good communication skills

Ability to handle multitasks

Strong time-management and organization skills

Willing to stand by and provide assistance during weekends as necessary

Microsoft Office Suite

Mandarin proficiency with professional communication

(Information provided will only be used for recruitment purpose)