Personal Assistant - Hedge Fund (30K)

Rolling People; Hong Kong; On-site; HKD 720,000 - 1,200,000; Full time

Job summary

Rolling People is seeking a Personal Assistant to support the Chairman of a Hong Kong hedge fund. You will manage executive schedules, draft correspondence, and coordinate high-profile travel and events to a demanding standard.

The role requires discretion, impeccable organizational skills, and a professional appearance. You will oversee domestic staff administration, household coordination, and confidential records, ensuring smooth operations for the family and leadership.

Qualifications

• Experience as executive assistant or in a similar role.
• Proven discretion with confidential information.
• Excellent organizational and prioritization skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provide end-to-end secretarial, administrative, and personal assistance to the Chairman and family.
• Manage complex calendars and coordinate meetings, preparing materials as needed.
• Screen communications and draft correspondence for external events.
• Coordinate full travel itineraries and organize events.
• Handle personal finance tasks such as bill payments and account statements.
• Liaise with service providers for household and property maintenance.
• Oversee household staff, payroll, contracts, visas, and insurance.
• Maintain filing systems and process health insurance claims and renewals.

Skills

Executive support

Discretion

Organisational skills

MS Office

Tools

Outlook

Excel

PowerPoint

Job description

Our client is a hedge fund firm based in Hong Kong, They are looking for an Personal Assistant to support their chairman.

Key Responsibilities:

• Executive & Family Support: Provide end to end secretarial, administrative, and personal assistance to the Chairman and his family.
• Calendar & Meeting Management: Manage complex scheduling, filter time requests according to priorities, and prepare meeting materials.
• Communications & Mail: Screen incoming calls, manage postal/electronic mail, and draft correspondence for external events.
• Travel & Event Logistics: Coordinate full travel itineraries (flights, hotels, transport) and organize special projects like parties and renovations.
• Personal Finance & Memberships: Handle monthly bank account statements, credit card reconciliation, bill payments, and social club renewals.
• Household & Property Maintenance: Liaise with building management and contractors to manage residence repairs and vehicle maintenance.
• Domestic Staff Administration: Oversee household staff (maids and drivers), including payroll, employment contracts, visas, and insurance.
• Records, Visas & Claims: Maintain filing systems and process health insurance claims alongside visa and passport renewals for family and staff.

Qualifications & Skills:

• Professional presentation and exceptional interpersonal skills. Prior experience in a similar position.
• Proven ability to handle sensitive information with the utmost discretion and confidentiality.
• Strong organizational skills with a keen attention to detail and the ability to prioritize a dynamic workload.
• A proactive, resourceful, and proactive attitude, ability to work in a fast paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)