Personal Assistant

JCDecaux Pearl & Dean Limited; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Benefits offered by this job

5-day work week

Medical and dental coverage

Forward-thinking media environment

Equal Opportunities Employer

Job summary

JCDecaux Pearl & Dean Limited in Hong Kong provides comprehensive secretarial and administrative support to Management, coordinating diary schedules and travel arrangements as needed.

The role requires a Business Administration degree, 5+ years of PA experience, fluency in English, Cantonese, and Mandarin, and proficiency in MS Office. Immediate availability is preferred to ensure seamless operations.

Qualifications

• Degree holder in Business Administration or related discipline.
• Minimum 5 years of secretarial or personal assistant experience.
• Excellent command of spoken and written English, Cantonese, and Mandarin.
• Proficient in MS Word, Excel, PowerPoint, and Chinese word processing.
• Strong interpersonal and communication skills.
• Mature, independent and able to work under pressure.
• Multitask, prioritize workload and thrive in a fast-paced environment.
• Immediate availability is preferred.

Responsibilities

• Provide comprehensive secretarial and administrative support to Management.
• Manage extensive diary scheduling; coordinate all local and international travel arrangements and itineraries.
• Maintain an organized filing system and perform accurate data entry.
• Liaise with high-level contacts on behalf of Management.
• Organize and support conferences and meetings, including agenda preparation and minute-taking.
• Assist in planning and executing company projects, events, and other initiatives.
• Maintain confidential business records related to corporate projects.
• Foster strong relationships and serve as a communication bridge across all levels.
• Draft professional correspondence and documents on behalf of the Company.
• Support ad-hoc projects as assigned.

Skills

English

Cantonese

Mandarin

Interpersonal skills

Organizational skills

Education

Business Administration degree

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

Provide comprehensive secretarial and administrative support to Management

Manage extensive diary scheduling; coordinate all local and international travel arrangements and itineraries

Maintain an organized filing system and perform accurate data entry

Liaise with high-level contacts on behalf of Management

Organize and support conferences and meetings, including agenda preparation and minute-taking

Assist in planning and executing company projects, events, and other initiatives

Maintain confidential business records related to corporate projects

Foster strong relationships and serve as a communication bridge across all levels

Draft professional correspondence and documents on behalf of the Company

Support ad-hoc projects as assigned

Requirements

Degree holder in Business Administration or a related discipline

Minimum 5 years of experience in a secretarial or personal assistant role

Excellent command of spoken and written English, Cantonese, and Mandarin

Proficient in MS Word, Excel, PowerPoint, and Chinese word processing

Strong interpersonal and communication skills

Mature, independent, and capable of working under pressure

Self-motivated, responsible, detail-oriented, and well-organized

Able to multitask, prioritize workload, and thrive in a fast-paced environment

Immediate availability is preferred

What We Offer

5-day work week

Attractive benefits package including medical and dental coverage

Opportunity to work in a forward-thinking, innovative media environment

JCDecaux is an Equal Opportunities Employer. All personal data collected will be handled with strict confidentiality and used solely for recruitment purposes. Applicants not contacted within six weeks may consider their application unsuccessful. However, all applications will be retained for 12 months.

JCDecaux Transport is the main subsidiary of the JCDecaux Group in Hong Kong, the number one outdoor advertising company worldwide. Established since 1976, JCDecaux Transport is the No.1 outdoor advertising company in Hong Kong, the market leader and pioneer of the outdoor advertising industry. Currently managing the advertising sales concessions of MTR* and Airport Express for over 45 years. The company also operates the advertising concessions for Hong Kong International Airport, Macau International Airport and Pacific Place Passages.

JCDecaux Transport is the main subsidiary of the JCDecaux Group in Hong Kong, the number one outdoor advertising company worldwide. Established since 1976, JCDecaux Transport is the No.1 outdoor advertising company in Hong Kong, the market leader and pioneer of the outdoor advertising industry. Currently managing the advertising sales concessions of MTR* and Airport Express for over 45 years. The company also operates the advertising concessions for Hong Kong International Airport, Macau International Airport and Pacific Place Passages.