Personal Assistant

JCDecaux Transport; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

5-day work week

Job summary

JCDecaux Transport in Hong Kong is seeking a seasoned Personal Assistant/Secretary to provide comprehensive support to the Management team. The role requires coordinating complex travel, scheduling, and confidential documentation while maintaining an organised filing system.

The successful candidate will be fluent in English, Cantonese, and Mandarin, with strong MS Office skills and the ability to handle multiple priorities in a dynamic environment.

Qualifications

• Degree holder in Business Administration or a related discipline.
• Minimum 5 years of secretarial or personal assistant experience.
• Excellent command of spoken and written English, Cantonese, and Mandarin.
• Proficient in MS Word, Excel, PowerPoint, and Chinese word processing.
• Strong interpersonal and communication skills.
• Mature, independent, and able to work under pressure.
• Self-motivated, detail-oriented, and well-organised.

Responsibilities

• Provide comprehensive secretarial and administrative support to Management.
• Manage extensive diary scheduling; coordinate all local and international travel arrangements and itineraries.
• Maintain an organized filing system and perform accurate data entry.
• Liaise with high-level contacts on behalf of Management.
• Organize and support conferences and meetings, including agenda preparation and minute-taking.
• Assist in planning and executing company projects, events, and other initiatives.
• Maintain confidential business records related to corporate projects.
• Foster strong relationships and serve as a communication bridge across all levels.
• Draft professional correspondence and documents on behalf of the Company.
• Support ad-hoc projects as assigned.

Skills

Secretarial skills

Multitasking

Interpersonal communication

Fluent English/Cantonese/Mandarin

English writing

Education

Degree in Business Administration or related

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

Established in 1964, JCDecaux is the largest outdoor advertising media company specialized in street furniture, transport advertising and billboards. Employing 11,894 people, the Group is present in more than 70 countries and 3,895 cities with over 10,000 inhabitants and generated revenues of €3,967.1m in 2025.

This is a good opportunity to enter the dynamic and fast growing out-of-home media industry with strong potential for long-term career development. We are seeking a passionate team player to join our Hong Kong office.

JCDecaux Transport is the main subsidiary of the JCDecaux Group, the number one outdoor advertising company worldwide. Established since 1976, JCDecaux Transport is the No.1 outdoor advertising company in Hong Kong, the market leader and pioneer of the outdoor advertising industry. Currently managing the advertising sales concessions of MTR* and Airport Express, Hong Kong International Airport, Macau International Airport and Pacific Place Passages.

• MTR advertising refers to the exclusive advertising business managed by JCDecaux Transport, which includes the Island Line, South Island Line, Tsuen Wan Line, Kwun Tong Line, Tung Chung Line, Tseung Kwan O Line, Disneyland Resort Line, and the Airport Express Line. This also encompasses programmatic out-of-home advertising and MTR Mobile.

Responsibilities

• Provide comprehensive secretarial and administrative support to Management
• Manage extensive diary scheduling; coordinate all local and international travel arrangements and itineraries
• Maintain an organized filing system and perform accurate data entry
• Liaise with high-level contacts on behalf of Management
• Organize and support conferences and meetings, including agenda preparation and minute-taking
• Assist in planning and executing company projects, events, and other initiatives
• Maintain confidential business records related to corporate projects
• Foster strong relationships and serve as a communication bridge across all levels
• Draft professional correspondence and documents on behalf of the Company
• Support ad-hoc projects as assigned

Requirements

• Degree holder in Business Administration or a related discipline
• Minimum 5 years of experience in a secretarial or personal assistant role
• Excellent command of spoken and written English, Cantonese, and Mandarin
• Proficient in MS Word, Excel, PowerPoint, and Chinese word processing
• Strong interpersonal and communication skills
• Mature, independent, and capable of working under pressure
• Self-motivated, responsible, detail-oriented, and well-organized
• Able to multitask, prioritize workload, and thrive in a fast-paced environment
• Immediate availability is preferred

What We Offer

• 5-day work week
• Attractive benefits package including medical and dental coverage

JCDecaux is an Equal Opportunities Employer. All personal data collected will be handled with strict confidentiality and used solely for recruitment purposes. Applicants not contacted within six weeks may consider their application unsuccessful. However, all applications will be retained for 12 months.