Operations Manager, Fund & Business Operations

Posley Company Limited; Hong Kong Island; On-site; HKD 550,000 - 900,000; Full time

Job summary

Posley Company Limited, a quantitative investment firm, seeks an Operations Manager to own non-investment operations across admin, HR, finance and internal processes. You will connect dots between functions, maintain calendars and procedures, and drive accountability with clear ownership and deadlines.

You will engage with fund administration, compliance and business support activities, coordinating with vendors, auditors and external advisers to keep operations compliant and efficient.

Qualifications

• 5–10+ years of relevant experience in fund operations, financial services, fintech or asset management.
• Strong attention to detail and follow-through.
• Comfortable managing multiple workstreams without losing control of details.
• Good judgment on what needs escalation and what can be handled independently.
• Able to work with junior team members and hold people accountable.

Responsibilities

• Coordinate day-to-day company operations across admin, HR, finance and internal processes.
• Ensure accounting, expenses, invoices, payroll and recurring obligations are properly followed up.
• Manage vendors, contracts, renewals, insurance and company records.
• Maintain clear documentation, calendars and operating procedures.
• Drive follow-through across teams by ensuring important tasks have clear owners, deadlines and escalation paths.
• Improve accountability and operating discipline across the firm.
• Oversee fund administration workflows including NAV, cash and reconciliation.
• Coordinate with external fund administrators, auditors, banks, brokers and other counterparties.
• Follow up operational breaks, exceptions and outstanding items.
• Review AI-assisted or automated operational workflows and ensure exceptions are properly handled.
• Support fund-related reporting, account opening and operational processes.
• Coordinate with external compliance advisers, legal counsel and other professional service providers.
• Maintain regulatory and licensing calendars.
• Follow up regulatory filings, licensing requirements and supporting documentation.

Job description

Operations Manager, Fund & Business Operations

Posley is a quantitative investment firm focused on systematic strategies across traditional and digital asset markets.

We are a lean and growing team with a high degree of automation. As we grow, we are looking for a mature operations professional who can bring stronger operating discipline, connect different functions, and help establish professional standards across the firm.

The Role

We are looking for an Operations Manager to take broad ownership of the firm’s non-investment operations.

The scope is broad, but each individual workstream is relatively focused. The challenge is to connect the dots, establish standards, coordinate internal and external parties, and make sure nothing falls through the cracks.

You do not need to be a specialist in every area. We are looking for someone who is detail-oriented, reliable, disciplined, accountable and comfortable taking ownership.

This role suits someone who enjoys operating across functions rather than owning only one narrow operational specialty.

What You Will Work On

Company Operations

Coordinate day-to-day company operations across admin, HR, finance and internal processes

Ensure accounting, expenses, invoices, payroll and recurring obligations are properly followed up

Manage vendors, contracts, renewals, insurance and company records

Maintain clear documentation, calendars and operating procedures

Drive follow-through across teams by ensuring important tasks have clear owners, deadlines and escalation paths

Improve accountability and operating discipline across the firm

Fund Operations

Oversee fund administration workflows including NAV, cash and reconciliation

Coordinate with external fund administrators, auditors, banks, brokers and other counterparties

Follow up operational breaks, exceptions and outstanding items

Review AI-assisted or automated operational workflows and ensure exceptions are properly handled

Support fund-related reporting, account opening and operational processes

Compliance & Licensing Operations

Coordinate with external compliance advisers, legal counsel and other professional service providers

Maintain regulatory and licensing calendars

Follow up regulatory filings, licensing requirements and supporting documentation

Business & Management Support

Support CRM, DDQ, data-room and investor-related operational follow-up

Support management on cross-functional projects across finance, compliance, operations and business development

Wow We Expect the Role to Develop

At the beginning, we expect you to be relatively hands-on.

Over time, the objective is to:

You should be comfortable building processes yourself first, then gradually delegating routine work to junior team members, external providers or AI-enabled workflows.

What We Are Looking For

Typically 5–10+ years of relevant experience

Experience in fund operations, financial services, fintech, asset management or a similar environment

Strong attention to detail and follow-through

Comfortable managing multiple workstreams without losing control of details

Good judgment on what needs escalation and what can be handled independently

Able to work with junior team members and hold people accountable

Strong written and verbal communication

Comfortable operating in a fast-moving startup environment

Nice to Have

Fund administration or asset management operations experience

Experience with hedge funds, virtual assets or quantitative trading firms

Exposure to SFC licensing or regulatory processes

Experience coordinating with auditors, fund administrators or compliance consultants

Basic understanding of trading operations, reconciliation or financial controls

What Success Looks Like

You will be successful if:

monthly accounting and recurring operational tasks are completed on time

fund operational breaks are identified and resolved

regulatory and licensing deadlines are not missed

important company tasks have clear owners and deadlines

documentation is organized and easy to retrieve

junior team members operate with higher professional standards

routine workflows gradually become more systematic and less dependent on individuals

Why Posley

This is an opportunity to build the operating foundation of a growing quantitative investment firm.

Rather than managing one narrow function inside a large institution, you will have broad visibility across the business and meaningful influence over how the firm operates.

We are looking for someone who takes pride in making an organization run properly.