Administration and Operations Assistant

IQ-EQ; Hong Kong; Hybrid; HKD 420,000 - 600,000; Full time

Benefits offered by this job

Medical & Dental insurance for you and

Group life and accident insurance

25 days annual leave

Hybrid working arrangement

Job summary

IQ-EQ is a leading Investor Services group providing end-to-end administration, accounting, reporting, regulatory, and compliance services for the investment sector worldwide. With 6,500+ employees across 24 jurisdictions and AUA over US$857 billion, IQ-EQ serves 13 of the world’s top-15 private equity firms and is committed to ESG and cutting-edge technology.

In Hong Kong, IQ-EQ offers a hybrid working environment, comprehensive benefits, and development opportunities.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field.
• Basic knowledge of asset management, including fund structure and operations.
• Mature, self-motivated and able to work independently under pressure.
• Proficient in MS Word, Excel, and PowerPoint with good English proficiency.

Responsibilities

• Support senior leadership in overseeing business operations and driving strategic growth initiatives.
• Prepare marketing materials, customized proposals, and business documentation to support client and business development activities.
• Provide comprehensive administrative and operational support to investment and operations teams.
• Manage fund operations and compliance activities, including account opening, client onboarding, KYC/AML reviews, regulatory reporting, and record maintenance per SFC requirements.

Skills

Self-motivated

Independent under pressure

Operational risk awareness

English communication

Education

Bachelor’s degree in Finance, Accounting, or related field

Tools

MS Word

Excel

PowerPoint

Job description

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people.Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

What you’ll do

Key Responsibilities

• You’ll support senior leadership in overseeing business operations and driving strategic growth initiatives.
• You’ll prepare marketing materials, customized proposals, and business documentation to support client and business development activities.
• You’ll provide comprehensive administrative and operational support to investment and operations teams, ensuring efficient day-to-day workflows.
• You’ll manage fund operations and compliance activities, including account opening, client onboarding, KYC/AML reviews, regulatory reporting, and record maintenance in accordance with SFC requirements.

What We Offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and are proportionate to your qualifications, level of experiences and skills profile
• Wellbeing: Additional social benefits such as Medical and Dental insurance coverage on your Day 1 with 2 dependents covered and group life and accident insurance
• Annual leave: All our employees are entitled to 25 days paid leave
• Hybrid working arrangement: We recognize the value of working flexibly and are keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

Qualifications

About you

Requirements

• You hold a Bachelor’s degree in Finance, Accounting, or a related field
• You have basic knowledge of asset management, including fund structure, valuation, and operations
• You are mature, self‑motivated, and able to work independently under pressure
• You demonstrate strong awareness of operational risk and sensitivity to irregularities
• You are proficient in MS Word, Excel, and PowerPoint, with a good command of both written and spoken English

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ‑EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.