Office Manager

METROPOLITAN IMMIGRATION CONSULTING COMPANY LIMITED; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

METROPOLITAN IMMIGRATION CONSULTING COMPANY LIMITED is seeking an experienced Office Manager in Causeway Bay, Hong Kong. You will oversee daily administrative operations, supervise support staff, manage vendor relationships, and improve workplace efficiency to support a productive corporate environment.

You will implement policies, ensure safety and compliance, and coordinate internal meetings and events while liaising with building management and IT/service providers.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Management, Operations, or related field with 4–6 years of office administration experience, including at least 2 years in a supervisory role.
• Excellent written and verbal communication with senior leadership, staff, and external partners.
• Advanced MS Office and modern workplace tools.
• Strong organizational skills, prioritization, and proactive problem-solving.

Responsibilities

• Oversee day-to-day office administration, workspace maintenance, health and safety compliance, and standard operational procedures.
• Manage administrative budgets, vendor contracts, procurement, and cost-effective service delivery.
• Supervise and coordinate junior administrative, clerical, and reception staff, delegating tasks while maintaining high service quality.
• Develop and enforce internal office policies, SOPs, and secure filing systems (physical and digital).
• Coordinate internal meetings, staff engagement activities, boardroom logistics, and VIP visitor hospitality to a corporate standard.
• Serve as primary liaison with building management, IT service providers, and external vendors to resolve operational issues promptly.

Skills

Communication skills

Leadership

Problem-solving

Integrity

Digital proficiency

Education

Bachelor's degree or Diploma in Business Administration/Management/Operations

Tools

Microsoft Office Suite

Office management software

Collaboration tools

Job description

We are seeking a seasoned, proactive, and highly organized Office Manager based in our Causeway Bay, Hong Kong office to oversee daily administrative operations, facility management, and workplace efficiency. Serving as the operational backbone of our office, you will streamline administrative workflows, supervise support staff, manage vendor relationships, and foster a productive, well-structured corporate environment.

Detailed Core Responsibilities:

Daily Office & Facility Operations: Oversee end-to-day office administration, workspace maintenance, health and safety compliance, and general operational procedures to ensure seamless business continuity.

Budget, Procurement & Vendor Management: Manage administrative budgets, negotiate and oversee vendor contracts, supervise office supplies and equipment procurement, and ensure cost-effective service delivery.

Team Supervision & Workflow Optimization: Supervise, mentor, and coordinate junior administrative, clerical, and reception staff, delegating daily tasks and maintaining high service quality across departments.

Policy Implementation & Record Governance: Develop, update, and enforce internal office policies, standard operating procedures (SOPs), and secure physical and digital filing systems.

Corporate Events & Stakeholder Hospitality: Coordinate internal company meetings, staff engagement activities, executive boardroom logistics, and VIP visitor hospitality to an executive corporate standard.

Cross-Departmental & Building Liaison: Act as the primary point of contact for building property management, IT service providers, and external corporate vendors to resolve operational issues promptly.

Required Qualifications, Experience & Competencies:

Education & Track Record: Bachelor's degree or Diploma in Business Administration, Management, Operations, or a related discipline, backed by a minimum of 4 to 6 years of solid office administration experience, including at least 2 years in an Office Manager or supervisory role.

Communication & Interpersonal Skills: Exceptional written and verbal business communication skills, demonstrating tact, professionalism, and clarity when coordinating with senior leadership, team members, and external partners.

Technical & Digital Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), office management software, and modern workplace collaboration tools.

Leadership & Problem-Solving: Strong organizational skills, sound judgment, ability to prioritize multiple competing operational tasks, and proactive problem-solving under pressure.

Integrity & Reliability: High level of accountability, meticulous attention to detail, and proven trustworthiness in handling confidential administrative matters.

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