Office Manager - MNC

KOS International Limited; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Job summary

KOS International Limited is seeking an experienced Office Manager to lead the administrative function of its Hong Kong office. Reporting to the Vice President, Hong Kong and Administration Director, China, the role covers office management, executive support and HR operations.

You will manage calendars, travel, events, onboarding/offboarding, facilities, vendor liaison and process improvements, ensuring professionalism and confidentiality in a fast-paced multinational setting in Hong Kong.

Qualifications

• Degree in Business Administration, Human Resources, Management or related discipline.

Responsibilities

• Manage complex calendars, meeting schedules and appointments for senior executives.
• Coordinate domestic and international travel arrangements, including flights and visa applications.
• Organise and support management meetings, corporate events and regional conferences.
• Provide administrative support to senior management, including expense claims, insurance matters and document administration.
• Oversee day-to-day Hong Kong office operations: facilities, procurement and leasing liaison.
• Support HR operations: onboarding/offboarding, attendance, benefits coordination and records management.
• Act as the main point of contact with external vendors, landlords and service providers.
• Assist with office-related projects such as relocation, renovation and process improvements.
• Provide ad hoc administrative support as required.

Skills

Office management

Executive administration

HR operations

Calendar management

Travel coordination

Vendor liaison

Stakeholder management

English

Cantonese

Mandarin

Education

Bachelor's degree

Tools

Microsoft Office Suite

Office management systems

Job description

Our client, a leading multinational service provider, is seeking an experienced Office Manager to lead the administrative function of its Hong Kong office. Reporting to both the Vice President, Hong Kong and Administration Director, China, the role offers broad exposure across office management, executive support, and HR operations.

About the Role

• Manage complex calendars, meeting schedules and appointments for senior executives, ensuring effective prioritisation and coordination of business commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, restaurant reservations, visa applications and meeting logistics.
• Organise and support management meetings, corporate events, regional conferences, team-building activities and employee engagement initiatives.
• Provide comprehensive administrative support to senior management, including expense claims, insurance matters, courier arrangements and document administration.
• Oversee the day-to-day operations of the Hong Kong office, ensuring smooth office administration, facilities management, procurement of office supplies and liaison on leasing-related matters.
• Support HR operations for the Hong Kong office, including onboarding and offboarding, leave and attendance administration, employee benefits coordination and personnel record management.
• Act as the key point of contact with external vendors, landlords and service providers, ensuring service quality and operational efficiency.
• Assist with office-related projects and business initiatives, including office relocation, renovation and process improvement projects.
• Provide ad hoc administrative and operational support as required by management.

The Successful Candidate

• Degree holder in Business Administration, Human Resources, Management or a related discipline.
• At least 5 years of relevant experience in office management, executive administration and/or HR operations, preferably within an international or multinational company.
• Proven ability to work independently, exercise sound judgement and maintain a high level of professionalism and confidentiality.
• Highly organised, detail-oriented and adaptable in a fast-paced environment.
• Proficient in Microsoft Office Suite and familiar with modern office management systems and tools.
• Excellent stakeholder management and coordination skills, with the ability to liaise effectively across regional and local teams.
• Strong command of spoken and written English, Cantonese and Mandarin.