Office & Finance Lead: Automation, Compliance & Exec Support

Whatif Limited; Hong Kong; On-site; HKD 360,000 - 600,000; Full time

Job summary

Whatif Limited is seeking an Office & Finance Manager to oversee the full spectrum of finance, HR administration, and executive support for our Hong Kong office. You will drive automation of manual workflows and ensure confidential handling of employee matters while supporting leadership with strategic insight.

The ideal candidate is Cantonese-native with excellent English, adept at SaaS platforms and modern cloud tools, and capable of delivering accurate financial reporting and timely

Qualifications

• Hands-on mastery of QuickBooks and full bookkeeping cycle (AP/AR, bank reconciliations, GL).
• Experience preparing monthly management accounts and financial statements.
• Ability to monitor project KPIs, margins, and cash flow.
• Strong understanding of payroll, HR admin, and statutory filings.

Responsibilities

• QuickBooks & Ledger Management: own full bookkeeping cycle including AP/AR and reconciliations.
• Financial Reporting & P&L: prepare monthly management accounts and deliver reports to MD.
• Project Budgeting & Margin Control: track weekly P&L and flag variances to management.
• Cash Flow & Treasury: monitor cash flow and ensure timely invoicing/collections.
• Audit & Statutory Compliance: prepare documentation for external accountants and filings.
• Process Automation: identify manual workflows and migrate to automated solutions.
• People Care: handle employee queries with confidentiality and support.
• HR Admin: manage contracts, MPF contributions, and statutory tax filings.
• Executive Assistance: support Managing Director with travel/logistics and prioritization.
• Facilities Management: oversee vendors, IT, and office operations with proactive planning.

Skills

QuickBooks proficiency

Financial reporting

Cash flow management

HR administration

Process automation

Tools

SaaS platforms

MS Office

Excel

Job description

Whatif Limited is seeking an Office & Finance Manager to oversee the full spectrum of finance, HR administration, and executive support for our Hong Kong office. You will drive automation of manual workflows and ensure confidential handling of employee matters while supporting leadership with strategic insight.

The ideal candidate is Cantonese-native with excellent English, adept at SaaS platforms and modern cloud tools, and capable of delivering accurate financial reporting and timely