Finance & Office Administrator (Hong Kong)

XChangeLab; Hong Kong Island; On-site; HKD 180,000 - 260,000; Full time

Job summary

XChangeLab is seeking a full-time Accountant & Office Administrator based in Hong Kong. The role combines accounting/finance duties with office administration, including payroll and vendor management, with access to financial records under NDA.

Reports to the Director and requires a strong command of English. You will manage bookkeeping, payroll, payments, and document workflows while ensuring regulatory compliance and timely reporting.

Qualifications

• Relevant accounting/finance background or qualification.
• Experience with payroll and statutory contributions in Malaysia is a strong advantage.
• Strong command of English.
• High attention to detail, accuracy, and reliability when handling money and documents.
• Willing to work full-time, on-site in Hong Kong office.

Responsibilities

• Maintain day-to-day bookkeeping: record income, expenses, invoices, and receipts.
• Reconcile bank statements and petty cash on a regular basis.
• Prepare monthly and periodic financial reports (P&L, cash flow, balance summary).
• Track budgets and flag deviations or shortfalls.
• Liaise with external auditors, tax agents, or accounting firms as needed.
• Calculate and process monthly salaries for all employees.
• Handle statutory contributions (EPF, SOCSO, EIS, income tax) and ensure timely submission.
• Issue payslips and maintain payroll records.
• Track leave balances, overtime, and other pay-related adjustments.
• Process outgoing payments to vendors and landlords; verify invoices.
• Maintain a log of all payments and pending amounts.
• Oversee office operations: supplies, maintenance, and vendor contracts.
• Manage contracts with landlords, utilities, internet, IT support, etc.
• Monitor office costs and report spending; ensure timely payments.

Skills

Accounting/Finance background

Payroll

English proficiency

Job description

XChangeLab is seeking a full-time Accountant & Office Administrator based in Hong Kong. The role combines accounting/finance duties with office administration, including payroll and vendor management, with access to financial records under NDA.

Reports to the Director and requires a strong command of English. You will manage bookkeeping, payroll, payments, and document workflows while ensuring regulatory compliance and timely reporting.