Office Assistant, Administration

CITIC Securities International Company Limited; Hong Kong; Presencial; HKD 134.000 - 212.000; Jornada completa

Descripción de la vacante

CITIC Securities International is seeking an organized office clerk to support daily logistics and administrative tasks in our Hong Kong office. You will handle document delivery, mail distribution, data entry, and routine office duties to ensure smooth operations.

The role requires at least 1 year of relevant experience, strong communication, and basic computer skills. Proficiency in Cantonese or Mandarin is preferred, and you will work with a collaborative team in a fast-paced environment.

Formación

• Minimum 1 year of relevant experience.
• Secondary school or above.
• Assigned job to be completed successfully on time.
• Learn to prioritize routine tasks and ad-hoc job assignment.
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team.
• Learning new skills or improve existing ones in order to adapt to the changing work environment.
• Learn effective computer skills on data processing & OA system.
• Provide friendly and efficient services to internal / external parties.
• Proficiency in Cantonese or Mandarin is preferred.

Responsabilidades

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers

Conocimientos

Communication

Time management

Data entry

Microsoft Office

Cantonese or Mandarin

Educación

Secondary education or above

Herramientas

OA system

Data processing tools

Descripción del empleo

CITIC Securities International is a wholly owned subsidiary of CITIC Securities and its overseas business platform.

Our award-winning research, extensive footprint in Asia, direct links to China and highly experienced finance professionals set us apart within the industry.

As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC Securities International is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC Securities International operates from 13 countries across Asia, Australia, Europe and the Americas. We offer comprehensives financial solutions to a large and diverse client base that includes global institutional investors, corporations, governments and high-net-worth individuals.

Key Areas of Responsibilities

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers

Requirements

• Minimum 1 year of relevant experience
• Secondary school or above
• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties
• Proficiency in Cantonese or Mandarin is preferred