Secretary, Operations Management Group

China CITIC Bank International Limited; Hong Kong; On-site; HKD 220,000 - 320,000; Full time

Job summary

China CITIC Bank International Limited is seeking a capable secretarial/administrative professional to support senior management and the department in Hong Kong. The role covers calendar management, travel arrangements, meeting materials, and liaison with internal and external parties.

The ideal candidate has post-secondary education with at least four years in banking administration, strong MS Office skills, and fluency in Mandarin, Cantonese and English to support diverse stakeholders.

Qualifications

• Post-Secondary education or above is preferred.
• Minimum 4 years’ relevant experience in administrative or secretarial positions in banking industry is preferred.
• Basic knowledge in banking products and operations.
• Good proficiency in secretarial and computer skills including Microsoft Excel, Word and PowerPoint and Chinese Word Processing.
• Strong verbal and written command of Mandarin, Cantonese, and English.

Responsibilities

• Provide day-to-day secretarial and administrative support for the department.
• Coordinate and facilitate management’s calendar to arrange meetings, travel arrangements, maintain records and other business appointments.
• Prepare meeting materials and assist in preparation of reports, proposals and presentations, etc.;
• Distribute internal office documents / fax, control the stock of office stationery / equipment;
• Liaise and coordinate with both internal departments and external parties;
• Develop and maintain an effective filing and record-keeping system for the department;
• Perform and support other assignments or ad-hoc tasks as required.

Skills

Secretarial

Administration

MS Office

Mandarin

Cantonese

English

Education

Post-secondary education

Tools

MS Excel

MS Word

PowerPoint

Job description

Provide day-to-day secretarial and administrative support for the department and secretarial support to BU / SU Head.

Key Responsibility

Provide a full spectrum of secretarial and administrative support to senior management and respective department;

Co-ordinate and facilitate management’s calendar to arrange meetings, make travel arrangement, maintain travel / meeting records and other business appointments;

Prepare meeting materials and assist in preparation of reports, proposals and presentation, etc.;

Distribute internal office documents / fax, control the stock of office stationery / equipment;

Liaise and co-ordinate with both internal departments and external parties;

Develop and maintain and effective filing and record keeping system for the department;

Perform and support other assignments or ad-hoc tasks as required.

Requirements

Post-Secondary education or above is preferred;

Minimum 4 years’ relevant experience in administrative or secretarial positions in banking industry is preferred;

Basic knowledge in banking products and operations;

Good proficiency in secretarial and computer skills including Microsoft Excel, Word and PowerPoint and Chinese Word Processing;

Strong verbal and written command of Mandarin, Cantonese, and English.

China CITIC Bank International is committed to being an equal opportunities employer and intends to provide a work environment free of unlawful discrimination or harassment. All employment decisions will be made in a non-discriminatory manner.