Office Assistant

Walkers; Hong Kong; On-site; HKD 201,000 - 257,000; Full time

Job summary

Walkers, a leading international law firm, seeks a proactive Office Assistant to join the Facilities Services Team in Hong Kong on-site. You will provide routine clerical and administrative support, assist with hospitality and pantry services, cover reception, and help with events and office moves.

The role requires a service-minded, flexible team player with MS Office skills and fluency in English; Chinese is an advantage.

Qualifications

• HKCEE/HKDSE graduate or equivalent.
• 2-3 years' or above experience in office administration in corporate environment is preferred.
• Competent computer skills including MS Office and outlook.
• Fluent English and Chinese language skill is an advantage.

Responsibilities

• Provide Office Support: collect and deliver documents, mail, parcels, and keep records.
• Monitor stock levels and purchase groceries and stationery.
• Set up conference rooms and prepare equipment for meetings and events.
• Support minor office moves, renovations and maintenance works.
• Cover reception when needed and greet visitors.
• Coordinate courier services and manage daily administrative tasks.

Skills

Fluent English

Fluent Chinese

MS Office

Team player

Education

HKCEE/HKDSE or equivalent

Tools

MS Office

Outlook

Job description

We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview of Role

Office: Hong Kong - on-site

We are seeking a proactive team member to join our Facility Services Team, contributing to smooth operations and supporting colleagues with flexibility and a positive attitude. The Office Assistant (the 'OA') provides routine clerical and administrative support, including office assistance, hospitality and pantry services, reception cover and other related duties as assigned.

Duties, Responsibilities & Person Specification

Office Support

• Collect and deliver internal and external documents, marketing materials and gifts, including depositing cheques and delivering documents to the Immigration Department and Hong Kong Law Society.
• Collect, sort and distribute incoming mail, parcels, courier deliveries and publications, and maintain outgoing mail and postage records.
• Monitor stock levels and purchase office groceries and stationery from designated vendors.
• Set up conference rooms and prepare equipment according to the rooms booking requirements and support venue setup and reinstatement for client events, seminars and staff activities.
• Provide support with various fitting-out, internal office moves, renovation and maintenance works.
• Report any maintenance issues, coordinate office maintenance and make service calls.
• Arrange materials and cleaning workstation for new joiners, visitors and leavers.
• Overtime work will be required for events or maintenance issues, supervision monthly cleaning, carpet cleaning, pest control or other office maintenance work during weekends.

Hospitality & Pantry Management

• Keep pantry, copier rooms, storage area and conference rooms tidy and conduct routine checks. Monitor inventory and restock refreshment, pantry items and stationery as needed.
• Manage daily operation of the coffee machine. Refill water for water bottles, water dispenser and coffee machines.
• Collect and wash office mugs, glasses and other tableware, and replenish tea bags and soft drinks as needed throughout the day.

Additional Duties

• Cover reception as needed.
• Answering telephone calls; and greeting visitors and stakeholders.
• Arrange courier services like SF Express, DHL and Speeda.
• Other ad hoc duties as assigned from time to time.

Education, Skills & Experience

• HKCEE/HKDSE graduate or equivalent.
• 2-3 years' or above experience in office administration in corporate environment is preferred.
• Competent computer skills including MS Office and outlook.
• Fluent English and Chinese language skill is an advantage.
• Positive and approachable personality. Be able to demonstrate flexibility and work effectively as a team player.
• Good communication and interpersonal skills.
• Have professional manners to internal/external clients.
• Positive service attitude, strong sense of ownership and discipline and good time management skill.
• Ability to handle minor office maintenance and repairs.
• #LI-LQ1

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.