Corporate Services Administrator

Walkers; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Walkers HK is seeking a Corporate Services Administrator to manage a large portfolio of companies and partnerships from the Hong Kong office. You will coordinate with the Assistant Vice President of Corporate Services and Account Managers to ensure seamless service delivery.

The role requires an undergraduate degree, 3+ years in a company secretarial role, and strong bilingual communication in English and Chinese. Knowledge of ViewPoint and a confidential, fast-paced mindset are essential.

Qualifications

• An undergraduate degree is required.
• At least 3 years in company secretarial roles in professional services or law.
• Excellent written and spoken English and Chinese; Putonghua preferred.
• Knowledge of ViewPoint is an advantage.
• Highly organized, detail oriented and discreet with confidentiality.

Responsibilities

• Handle day-to-day correspondence and admin for portfolio of companies and partnerships.
• Prepare and file corporate documents with government agencies.
• Interpret board/shareholder resolutions and update corporate records.
• Maintain internal databases and ViewPoint.
• Conduct due diligence on directors/shareholders with Compliance.
• Coordinate with cross-functional teams to meet statutory requirements.
• Review invoices and liaise with Finance for payments.
• Manage closing of entities within the portfolio.
• Occasionally work outside normal hours when requested.

Skills

Bilingual English/Chinese

Strong organizational skills

Attention to detail

Discretion / confidentiality

Team collaboration

Education

Undergraduate degree

Tools

ViewPoint

Job description

Overview Of Role

Join Walkers Professional Services (WPS) – shape the future with an industry leader Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions. With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence.

Overview Of Role

Join Walkers Professional Services (WPS) – shape the future with an industry leader Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions. With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence. As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS?

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

• A growth platform – backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.
• Blue-chip client base – work with the best on high-impact, cross-border projects with leading global institutions.
• Global reach, deep local expertise – collaborate across major investment hubs worldwide.
• Empowered culture – a “grown‑up” environment that values clarity, collaboration, and commerciality.
• Tech-enabled and client centred mindset – leverage technology to build smarter, more efficient service models.

Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Assistant Vice President of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy, and such other responsibilities as Senior Management may determine from time to time. The role will be supervised by the Assistant Vice President of Corporate Services in Hong Kong and will work closely with designated Account Managers to manage client-related matters and ensure seamless service delivery. Corporate Services Administrators are required to manage their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys and cross functional teams within Walkers.

Please note working hours: 10.30 am to 7.00 pm HKT.

Duties, Responsibilities & Person Specification

• To handle day-to-day correspondence and administrative matters from designated Account Manager relating to the assigned portfolio (“Portfolio”) of companies and partnerships, including originating responses and updating and providing registers and documents as required.
• To prepare and file corporate documents with government agencies
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To maintain internal databases and systems including ViewPoint
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
• To liaise with cross functional teams (finance, reporting services, compliance, etc) to meet clients' statutory requirement
• To review all invoices in relation to the Portfolio and liaise with the Finance team, Assistant Vice President of Corporate Services and Account Manager regarding payment of the same
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the Account Manager, Assistant Vice President of Corporate Services and cross functional teams as appropriate
• Such other tasks as Assistant Vice President of Corporate Services, Senior Management or the Director of Corporate Services and Account Manager may request from time to time Supervisory Responsibilities Corporate Services Administrators may be expected to be

Education, Skills & Experience

• The individual must hold an undergraduate degree
• A minimum of 3 years' experience in company secretarial position gained from a reputable professional services firm or law firm preferably in handling Cayman Islands and BVI registered office matters. Candidates with onshore experience will be considered
• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
• Knowledge in Viewpoint is an advantage
• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
• The ability to operate with strictest of confidentiality
• Reliability essential
• Fast paced approach
• Ability to work in a teamDemonstrated ability to build strong relationships and collaborate effectively with cross border teams across multiple time zones.
• Ability to meet strict deadlines and operate on their own initiative Special Requirements
• Ability and willingness to occasionally work outside normal working hours/days when requested.

We’re hiring

Join a team that’s redefining fiduciary and corporate services. If you’re ambitious, adaptable and ready to make a difference, WPS could be the right place for you. Competitive compensation included.

We are an equal opportunity employer. Equality, equity and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all on the basis of personal ability.