Office Administrator

SPUNTINI RIVOLUZIONE LIMITED; Hong Kong; Sur place; HKD 240 000 - 360 000; Plein temps

Résumé du poste

SPUNTINI RIVOLUZIONE LIMITED is seeking a full-time Office Administrator to manage documents, records and routine office tasks. The role supports management, our shops and workshop, and collaborates with the accountant and HR.

The office is located in Shau Kei Wan. The candidate should have a Diploma or higher with 5+ years of office administration experience, basic accounting knowledge, and proficiency in MS Office and Google Workspace.

Qualifications

• Diploma or above; at least 5 years of solid experience in office administration, secretarial duties, or general operations.
• Basic accounting knowledge; LCCI or similar qualification is an advantage.
• Good spoken and written English and Cantonese; Mandarin is an advantage.
• Proficient in MS Office and Google Workspace; Chinese typing.

Responsabilités

• Maintain and file company documents, including contracts, leases, licences, supplier records and SOPs.
• Keep version control on SOPs and internal guidelines so that shops always use the latest version.
• Prepare monthly records for the accountant, such as sales reports and payroll data, and follow up on outstanding payments.
• Draft letters, notices and internal memos in English and Chinese.
• Arrange meetings, take minutes and follow up on action items. Manage management's calendar, correspondence and phone enquiries.
• Order office and shop supplies, coordinate with suppliers and service providers, and help with delivery arrangements and order records for corporate and bulk orders.

Connaissances

English

Cantonese

Mandarin

Formation

Diploma or above

Outils

MS Office

Google Workspace

Chinese typing

Description du poste

We are looking for a full-time Office Administrator to keep our documents, records and day-to-day office work in order. The role supports management, our shops and the workshop, and works closely with our accountant and HR. The office is located in Shau Kei Wan.

Key responsibilities

Maintain and file company documents, including contracts, leases, licences, supplier records and SOPs. Keep version control on SOPs and internal guidelines so that shops always use the latest version. Support record keeping for food safety and ISO 22000 documentation.

Prepare and check invoices, receipts and quotations, including corporate orders. Handle petty cash, expense claims and supplier payments.

Prepare monthly records for the accountant, such as sales reports and payroll data, and follow up on outstanding payments.

Arrange meetings, take minutes and follow up on action items. Manage management's calendar, correspondence and phone enquiries.

Draft letters, notices and internal memos in English and Chinese.

Keep staff records up to date, and help with attendance, rostering records and onboarding paperwork, in coordination with HR.

Order office and shop supplies, coordinate with suppliers and service providers, and help with delivery arrangements and order records for corporate and bulk orders.

About you

Diploma or above; at least 5 years of solid experience in office administration, secretarial duties, or general operations.

Basic accounting knowledge; LCCI or similar qualification is an advantage.

Good spoken and written English and Cantonese; Mandarin is an advantage.

Proficient in MS Office and Google Workspace (Docs, Sheets); Chinese typing.

Meticulous, well-organised, mature, and able to handle multiple tasks efficiently.

Highly responsible, independent, and able to handle confidential information with discretion.

Previous experience in F&B or retail industries is preferred.