Office Administrator

JAST Compliance Limited; Hong Kong; On-site; HKD 156,000 - 234,000; Full time

Benefits offered by this job

Medical Insurance

Annual Leave

Other Perks

Job summary

JAST Compliance Limited in Sheung Wan, Hong Kong, is seeking an Office Administrator to support office management and admin tasks. This full-time role focuses on coordinating supplies, vendor communications, mail handling, HR and finance support, and executive scheduling for the CEO as needed.

The ideal candidate will have 1–2 years in office administration, be proficient in English and Chinese (Mandarin a plus), and demonstrate attention to detail, strong communication, and the ability to work

Qualifications

• 1–2 years of office admin experience.
• Proficient in English and Chinese; Mandarin a plus.
• Attention to detail and prompt follow-up.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage office pantry supplies and other areas; place purchase orders.
• Communicate with landlord, electricity, telecoms, renovation and IT providers; arrange onsite support.
• Handle collection and courier of mails and SF Express parcels.
• Coordinate hampers, flower baskets and other purchases with service providers.
• Monitor attendance and support HR and finance tasks.
• Arrange restaurant and hotel reservations for CEO when needed.

Skills

Bilingual English/Chinese

Communication Skills

Teamwork

Job description

JAST Compliance Limited, a leading compliance consulting firm in Hong Kong, is seeking a talented Office Administrator to join our dynamic team in Sheung Wan, as part of its office expansion plan. This full-time position is crucial in supporting the office management and admin tasks. As Office Administrator , you will play a central role for our firm's supporting functions in Hong Kong to manage the administrative work of our Hong Kong office.

Responsibilities

• Manage the supplies of the office pantry and other areas such as water, stationery, and other supplies on a regular basis, and place purchase orders with vendors;
• Manage the communication with landlord, electricity, telephone, renovation and IT service providers on a regular basis and arrange onsite support from them when necessary;
• Manage collection and courier of mails and SF Express parcels;
• Liaise with service providers for purchasing hampers and flower basket, etc;
• Manage and monitor attendance record for staff and support work in HR and finance functions; and
• Manage reservation for restaurants and hotels for CEO when necessary.

Requirements

• At least 1-2 years of experience in a office admin role, preferably in a professional services firm;
• Proficient in English and Chinese, Mandarin is a plus;
• Excellent attention to detail and the ability to follow up outstanding matters promptly;
• Strong communication and interpersonal skills to interact with employees at all levels;
• A problem-solving mindset and the ability to work independently as well as part of a team.

We Offer

At JAST Compliance Limited, we believe in creating a supportive and collaborative work environment that enables our employees to thrive. We offer competitive remuneration, opportunities for career development, and a range of benefits including medical insurance, annual leave, and other perks. Our team is passionate about compliance and we're committed to providing our clients with the highest level of service. If you're ready to join a growing and dynamic organisation, we'd love to hear from you.