Administrative Assistant

Surgerii Robotics; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Surgerii Robotics is seeking an end-to-end back-office support professional to deliver high-quality administrative, meeting, logistics, and HR support to internal teams in Hong Kong. You will ensure smooth operations and manage day-to-day tasks in collaboration with internal and external partners.

Responsibilities include coordinating tender submissions, document formatting, compliance checks, and supporting ad-hoc projects.

Qualifications

• Experience providing back-office and administrative support in a multinational or cross-border context.
• Ability to manage calendars, meetings, minutes and action items.
• Proficient in preparing tender packages and document formatting.
• Liaising with vendors and internal teams to ensure service quality.

Responsibilities

• Deliver admin, meeting, logistics and HR support to internal teams and partners.
• Coordinate tender submissions including document formatting and compliance checks.
• Support cross-department alignment and project tasks.
• Liaise with external vendors and property management for daily operations.
• Prepare onboarding materials and maintain HR records, with no independent HR authority.
• Handle travel arrangements and expense coordination.

Skills

Office administration

Calendar coordination

Vendor liaison

Documentation management

Job description

Act as an end-to-end back-office support role, delivering high-quality administrative, meeting, logistics and auxiliary HR support to internal business teams. Ensure smooth organizational operations and deliver day-to-day tasks in collaboration with internal and external partners.

Key Responsibilities

• Take charge of business-support activities for tender initiatives, including tender document compilation, formatting and compliance checks to meet strict submission deadlines.
• Support diverse ad-hoc business projects and handle project-related ad-hoc tasks.
• Collaborate with business teams on material preparation, information consolidation and internal cross-department alignment to facilitate business delivery.
• Act as the business-facing point of contact for external vendors and partners, conducting business-oriented communication, document exchange and issue follow-up to ensure smooth external engagement.
• Provide secondary administrative and auxiliary HR support, with no authority for independent HR-related decision-making.
• Undertake other business-related and general ad-hoc assignments assigned by the management.

Requirements

• Provide comprehensive business-operation support for daily team workflows, including office-supply management, fixed-asset inventory, document archiving & version control, travel arrangement and expense-claim coordination.
• Provide secretarial and administration support to Executive, including calendar coordination, meeting arrangement, meeting-minute drafting and follow-up on action items.
• Prepare and format tender submission packages according to strict deadlines; collate tender-related documents, check format compliance and support submission deliverables.
• Deliver auxiliary HR support: prepare new-hire on-boarding materials, consolidate attendance data and file HR records (no independent HR decision-making authority).
• Liaise with property management, vendors and external parties for daily communication, reconciliation and issue resolution to optimize overall service quality.
• Respond promptly to cross-functional team requests, manage multiple concurrent tasks and drive tasks to closure. Assist in ad-hoc projects and duties assigned by management.

Preferred

Hands-on experience supporting overseas-oriented or multinational teams. Business-level English reading and writing proficiency.