Office Admin - Legal - Up to 38K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Benefits offered by this job

16 days annual leave

Discretionary bonus

Medical insurance

Job summary

Michael Page (Hong Kong) is assisting a prestigious global law firm in Hong Kong with a search for an Office Admin. The role focuses on managing daily office operations, maintaining records, coordinating supplies, and supporting meeting logistics in a fast-paced international environment.

The successful candidate will possess tertiary education and strong English and Cantonese communication, exceptional organisational skills, and proficiency in MS Office.

Qualifications

• Tertiary education with experience in facilities, office administration, or workplace operations preferred.
• Excellent written and spoken English and Cantonese.
• Hands-on, quick-thinking, and highly responsive working style to resolve issues in a fast-paced environment.
• Strong organisational and prioritisation skills; able to work independently and manage multiple tasks.
• Experience with office projects, renovations, or workplace improvement initiatives is a plus.
• Strong writing, research, and analytical skills with attention to detail.
• Proactive, flexible mindset to adapt to changing business needs and operational requirements.
• Proficiency in MS Word, Excel, and PowerPoint with Chinese input capability.

Responsibilities

• Manage day-to-day office administration to keep operations organized and on schedule.
• Maintain accurate administrative records and filing systems for easy access to information.
• Coordinate office supplies and ensure timely availability of essential materials.
• Arrange meetings, prepare meeting spaces and manage related administrative details.
• Handle incoming correspondence and route information to appropriate contacts.
• Support document preparation and formatting to maintain clear, professional materials.
• Coordinate with internal contacts on office requests and follow up on actions.
• Monitor general office needs and assist with prompt resolution of issues.

Skills

English & Cantonese

Organisational skills

Proactive & solution oriented

Attention to detail

MS Office proficiency

Education

Tertiary education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

• Prestigious platform
• Long-term stability

About Our Client

Our client is a prestigious global law firm with a long-established presence in Hong Kong and an exceptional reputation for advising leading corporations and institutions globally. With a sizeable local office and sophisticated, professional working environment, the firm offers employees a stable platform, strong benefits, and exposure to an international business environment.

Job Description

As a Office Admin, your main responsibilities will include:

• Manage day-to-day office administration to keep workplace activities organised and on schedule.
• Maintain accurate administrative records and filing systems for easy access to information.
• Coordinate office supplies and support the timely availability of essential materials.
• Arrange meetings, prepare meeting spaces and coordinate related administrative details.
• Handle incoming correspondence and route information to the appropriate contacts.
• Support document preparation and formatting to maintain clear, professional materials.
• Coordinate with internal contacts on office requests and follow up on agreed actions.
• Monitor general office needs and help resolve administrative matters promptly.

The Successful Applicant

A successful Office Admin should have:

• Tertiary education with solid experience in facilities, office administration, or workplace operations, ideally gained within an international law firm or similar professional services environment.
• Excellent written and spoken English and Cantonese to communicate effectively with diverse background stakeholders.
• A hands-on, quick-thinking, and highly responsive working style, with the ability to make sound decisions and resolve issues in a fast-paced environment.
• Strong organisational and prioritisation skills, with the ability to work independently and manage multiple operational matters simultaneously.
• Exposure to office projects, renovations, facilities upgrades, or workplace improvement initiatives would be an advantage.
• Strong writing, research, and analytical skills, with excellent attention to detail.
• A proactive and solutions-oriented mindset, with the flexibility to respond quickly to changing business needs and operational requirements.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint, with Chinese language input capability.

What's on Offer

• 16 days of annual leave, increasing by one day for each year of service.
• Other benefits including a discretionary bonus and medical insurance.