Office Admin + Personal Assistant - Family Office ( Open Budget)

VOX Partners Group Limited; Hong Kong; On-site; HKD 300,000 - 480,000; Full time

Job summary

VOX Partners Group Limited in Hong Kong seeks an adaptable Executive & Personal Assistant to support our CEO. You will manage dynamic schedules, coordinate high-profile events, and handle confidential personal tasks with a polished, discreet approach.

This role requires flexibility to work evenings and weekends, travel at short notice, and strong diplomacy with board members, VIP partners, and stakeholders to ensure seamless daily operations and successful engagements.

Qualifications

• 3+ years supporting senior executives or high-net-worth individuals.
• Willingness to work evenings, weekends and travel on short notice.
• Impeccable etiquette, presentation and client-facing diplomacy.
• Strict discretion for confidential matters.

Responsibilities

• Manage confidential personal requests, lifestyle tasks, and event briefing notes.
• Accompany the CEO to high-profile social gatherings, galas and industry events, handling logistics.
• Liaise between the CEO, board members, high-net-worth clients and VIP partners.
• Adapt to non-traditional schedules to support late meetings and after-hours engagements.

Skills

C-Level Experience

Flexible Schedule

Etiquette & Presentation

Emotional Intelligence

Discretion

Event Coordination

Organizational Skills

Communication Skills

Job description

Office Admin + Personal Assistant - Family Office ( Open Budget)

Our client is seeking an adaptable, highly polished, and proactive Executive & Personal Assistant to support our Chief Executive Officer. This role goes beyond traditional administrative management; you will serve as the CEO's right hand, managing dynamic schedules, ensuring seamless daily operations, and accompanying the CEO to high-profile social events, networking functions, and business dinners.

Key Responsibilities

Personal Administration: Handle confidential personal requests, lifestyle management tasks, and event preparation (such as dress code coordination and briefing notes).

Event & Social Protocol: Accompany the CEO to high-profile social gatherings, galas, and industry networking events. Assist with event logistics, manage introductions, track follow-ups, and ensure social engagements run smoothly.

Guest & Stakeholder Engagement: Act as a diplomatic liaison between the CEO and board members, high-net-worth clients, and external VIP partners.

Flexible Schedule Management: Adapt to a non-traditional work schedule, including evenings and weekends, to support late-running meetings and after-hours social engagements.

Qualifications

C-Level Experience: 3+ years supporting senior executives, high-net-worth individuals, or public figures, including personal and lifestyle assistance.

Flexible Schedule: Full availability to work irregular hours, including evenings, weekends, and short-notice travel for social events.

Flawless Etiquette & Presentation: Impeccable professional appearance, poise, and social protocol skills suited for high-profile gatherings, dinners, and galas.

High Emotional Intelligence: Exceptional diplomacy, tact, and the ability to read social dynamics and manage key stakeholder interactions smoothly.

Strict Discretion: Absolute commitment to maintaining strict confidentiality regarding private, corporate, and personal matters.

Event Coordination: Hands-on experience preparing event briefing notes, managing guest lists, tracking follow-up contacts, and handling logistics.

Organizational Mastery: Strong problem-solving skills with the ability to manage changing priorities, travel itineraries, and complex calendars on the fly.

Communication Skills: Excellent verbal and written communication