Events Coordinator: Master Planner for Seamless Experiences

Preface; Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Food & beverage for you and loved ones

Global exposure

Career development opportunities

Premium working locations

Casual attire

Job summary

Preface is seeking an organised Events Coordinator / Assistant Manager or Manager in Hong Kong to support planning, logistics and on-site execution of events. You’ll coordinate venues, equipment, transport, catering and registrations while managing timelines, run sheets and budgets.

The role requires strong project and time management, exceptional communication, and the ability to adapt to changing plans. Fluency in English and Cantonese is a plus, with occasional evenings and weekends expected.

Qualifications

• 4+ years of experience in event support, project coordination, operations, hospitality, production, marketing, administration or similar roles.
• Strong project management and time management skills in a fast-paced environment.
• Excellent communication and interpersonal skills; fluency in English and Cantonese is a plus.
• Adaptable, calm, solutions‑oriented and detail‑oriented; able to handle unexpected challenges.
• Willing to learn and work flexible hours, including evenings/weekends.
• Experience in event production or venue operations is a plus.

Responsibilities

• Support event planning, timelines, checklists, run sheets, schedules and action plans.
• Coordinate venues, layouts, equipment, transport, deliveries, storage, registration, signage, catering, security and other requirements.
• Communicate with suppliers, contractors, venues, production teams, caterers, entertainers and event partners.
• Assist with quotations, purchase requests, invoice follow-up and events cost tracking.
• Support on-site setup, guest registration, event operations, programme timing, troubleshooting and pack-down.
• Maintain events briefs, contact lists, floor plans, inventory lists and operational documents.
• Keep internal teams and external partners updated on deadlines, changes, risks and outstanding actions.
• Prepare contingency plans for delays, weather, equipment issues and supplier changes.
• Support post‑events debriefs, supplier follow‑up, inventory returns and reporting.

Skills

Event coordination

Project management

Time management

Communication

Problem solving

Job description

Preface is seeking an organised Events Coordinator / Assistant Manager or Manager in Hong Kong to support planning, logistics and on-site execution of events. You’ll coordinate venues, equipment, transport, catering and registrations while managing timelines, run sheets and budgets.

The role requires strong project and time management, exceptional communication, and the ability to adapt to changing plans. Fluency in English and Cantonese is a plus, with occasional evenings and weekends expected.