Logistic & Administration Coordinator

LIBER Limited.; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

LIBER Limited in Hong Kong is seeking a Logistics & Administration Coordinator to ensure the efficient, timely, and cost-effective movement of goods. You will manage international shipments (air & sea) and coordinate suppliers in Europe, handling import/export declarations and ensuring customs/compliance, especially for spirits.

You will supervise local deliveries, inventory control, and act as the central liaison between service providers, suppliers, and internal teams.

Qualifications

• Experience in logistics coordination within an international environment.
• Strong knowledge of air and sea freight processes and customs/excise requirements for spirits.
• Excellent communication skills coordinating with suppliers and service providers across regions.
• Detail oriented, proactive, and able to manage multiple shipments simultaneously.

Responsibilities

• Manage inbound and outbound international shipments for Hong Kong HQ.
• Coordinate air and sea freight bookings, schedules and documentation.
• Track shipment progress and ensure timely delivery across regions.
• Prepare and submit import/export declarations per Hong Kong regulations.
• Ensure compliance with Customs & Excise requirements, especially for spirits.
• Monitor freight costs and update internal systems.
• Communicate with European suppliers regarding orders, dispatch, and documentation.
• Identify delays or problems and escalate promptly.
• Coordinate with freight forwarders, customs brokers, logistics partners, and local delivery providers.
• Arrange and monitor local deliveries to clients, warehouses, and partners.

Skills

Logistics coordination

Supply chain

Administration

Air & sea freight

Customs regulations

Communication skills

MS Office

Logistics management systems

Tools

Freight booking software

Job description

The Logistic & Administration Coordinator ensures the efficient, timely, and cost effective movement of goods. The role manages international shipments (air & sea), coordinates suppliers in Europe, oversees freight costs, handles import/export declarations, and ensures compliance with customs and excise regulations—particularly for spirits. The coordinator also supervises local deliveries, inventory control, and acts as the central liaison between service providers, suppliers, and internal teams. Proactive issue identification and timely reporting are essential.

Key responsibilities

• Manage all inbound and outbound international shipments for Hong Kong HQ
• Coordinate air and sea freight bookings, schedules, and documentation
• Track shipment progress and ensure timely delivery across regions
• Prepare and submit import/export declarations in accordance with Hong Kong regulations
• Ensure full compliance with Customs & Excise requirements, especially for spirits and alcohol products
• Monitor freight, logistics, and transportation costs and update internal systems
• Communicate with European suppliers regarding orders, dispatch schedules, product availability, and documentation
• Identify potential problems or delays related to transportation, documentation, or customs and escalation issues promptly
• Coordinate with freight forwarders, customs brokers, logistics partners, and local delivery providers
• Arrange and monitor local deliveries to clients, warehouses, and partners

About you

• Experience in logistics coordination, supply chain, or administration (international environment preferred)
• Strong understanding of air & sea freight processes, customs regulations, and excise requirements for spirits
• Excellent communication skills for coordinating with suppliers and service providers across regions
• Detail oriented, proactive, and able to manage multiple shipments simultaneously
• Proficiency in MS Office and logistics management systems
• Ability to work independently and report clearly and promptly

About us

We are a fast growing luxury wine & Champagne distributor operating across Hong Kong, Macau, and Mainland China. We manage premium international brands and work closely with top restaurants, hotels, private clubs, retailers, and corporate clients.