Legal Document Specialist (Wed-Sun / Flexible Shift)

Randstad Hong Kong Limited; Hong Kong; Hybrid; HKD 201.000 - 290.000; Vollzeit

Zusammenfassung

Randstad Hong Kong Limited in Hong Kong is seeking a meticulous Document Specialist for a leading law firm. You will produce, format, and proofread high-quality legal documents, financial statements, and presentations, and serve as frontline technical document support.

The role includes advanced document services such as cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro comparisons, plus workflow coordination with the Word Processing

Qualifikationen

• High school diploma or higher required.
• Proficient in MS Office and legal software.
• Experience in a law firm or professional services preferred.
• Excellent proofreading and attention to detail.

Aufgaben

• Create, format, and revise complex legal documents and financial statements.
• Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro comparisons.
• Troubleshoot Word issues and recover corrupted files via remote access.
• Convert and format documents across software packages.
• Proofread work for accuracy, style, and formatting.
• Maintain daily work log and coordinate with Word Processing Supervisor.

Kenntnisse

Proofreading

Attention to detail

Troubleshooting

Customer service

Task prioritization

MS Office

Word processing

Formatting

Ausbildung

High School Diploma or above

Tools

MS Word

PowerPoint

Excel

Workshare

iManage WorkSite

Payne Numbering

Adobe Acrobat

EDGAR filings

Jobbeschreibung

About the Role

We are seeking a meticulous and tech-savvy Document Specialist to join a leading law firm in Hong Kong. In this role, you will be key in producing, formatting, and proofreading high-quality legal documents, financial statements, and presentations. You will also serve as a frontline contact for technical document support across the firm.

Shift Options

This role offers dedicated shift schedules aligning with global workflow operations:

• Option 1: Wednesday to Sunday, 12:00 PM – 8:00 PM

• Option 2: Wednesday to Sunday, 9:30 AM – 5:30 PM

Key Responsibilities

• Document Production & Formatting: Create, format, and revise complex legal documents, presentations, flow charts, and financial statements adhering strictly to firm standards.

• Advanced Document Services: Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro document comparisons.

• Troubleshooting & Support: Assist users via the Word Support desk, troubleshoot application issues, and recover corrupted files using remote access tools.

• Document Conversion: Scan, format, and convert documents across various software packages.

• Quality Control: Proofread all work meticulously for accuracy, style, and formatting consistency.

• Workflow Management: Maintain an accurate daily work log and coordinate with the Word Processing Supervisor regarding task prioritization.

Key Qualifications & Skills

• Education: High School Diploma or above

• Technical Proficiency:

  • Intermediate to advanced knowledge of the MS Office Suite (Word, PowerPoint, Excel).

  • Knowledge of legal-specific software (e.g., Workshare/iManage WorkSite, Payne Numbering) is highly desirable.

  • Experience with Adobe products, ChangePro, or EDGAR filings is preferred.

• Core Skills:

  • Exceptional attention to detail and strong proofreading ability.

  • Proven problem-solving and technical troubleshooting skills.

  • Strong customer service orientation with experience handling confidential information discreetly.

  • Ability to prioritize tasks effectively under tight deadlines and high-pressure situations.

• Experience: Previous experience within a mid-to-large law firm or professional services environment is strongly preferred.

key responsibilities

Document production, formatting, filing management.

skills

Word processing, formatting, proofreading

qualifications

Diploma or above

education

Vocational/Professional Qualification