Document Secretary

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 240,000 - 300,000; Full time

Job summary

Randstad Hong Kong Limited is seeking a detail-oriented Legal Document Secretary / Specialist to join a leading international law firm. You will produce, format, and proofread complex legal documents and provide frontline document support to users across the firm.

The role emphasizes meticulous document production, cross-functional collaboration, and confidentiality, with opportunities to work on high-stakes filings and professional services workflows in a fast-paced environment.

Qualifications

• Experience in a mid-to-large law firm or professional services environment is strongly preferred.
• Strong proofreading and document management skills are essential.
• Ability to produce, format, and proofread complex legal documents with accuracy.

Responsibilities

• Document Production & Formatting: Create, format, and revise legal documents, financial statements, presentations, and flow charts according to firm standards.
• Advanced Document Processing: Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro document comparisons.
• User Support & Troubleshooting: Assist users via the Word Support desk, troubleshoot application issues, and recover corrupted files using remote access tools.
• Conversion & Quality Control: Scan, format, and convert files across software packages while proofreading all work strictly for quality and formatting consistency.
• Workflow & Reception Coverage: Maintain accurate work logs, coordinate workflow with supervisors, and provide occasional front-desk coverage when needed.

Skills

Attention to detail

Proofreading

Troubleshooting

Time management

Confidential handling

Education

Vocational/Professional Qualification

Tools

MS Office

Worksite/iManage

Payne Numbering

Adobe products

ChangePro

EDGAR filings

Job description

About the Role

We are seeking a detail-oriented Legal Document Secretary / Legal Document Specialist to join a leading international law firm. In this role, you will be responsible for producing, formatting, and proofreading complex legal documents, while also providing frontline technical document support to users across the firm.

Key Responsibilities

• Document Production & Formatting: Create, format, and revise legal documents, financial statements, presentations, and flow charts according to firm standards.

• Advanced Document Processing: Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro document comparisons.

• User Support & Troubleshooting: Assist users via the Word Support desk, troubleshoot application issues, and recover corrupted files using remote access tools.

• Conversion & Quality Control: Scan, format, and convert files across software packages while proofreading all work strictly for quality and formatting consistency.

• Workflow & Reception Coverage: Maintain accurate work logs, coordinate workflow with supervisors, and provide occasional front-desk coverage when needed.

Qualifications & Key Requirements

• Technical Skills:

  • Intermediate proficiency in MS Office (Word, PowerPoint, Excel).

  • Familiarity with legal industry software (e.g., Worksite/iManage, Payne Numbering) is highly desirable.

  • Knowledge of Adobe products, ChangePro, or EDGAR filings is preferred.

• Core Competencies:

  • Exceptional attention to detail and strong proofreading skills.

  • Strong technical troubleshooting, problem-solving, and customer service skills.

  • Ability to prioritize tasks effectively under tight deadlines while handling confidential information with discretion.

• Experience: Prior experience in a mid-to-large law firm or professional services environment is strongly preferred.

skills

no additional skills required

qualifications

no additional qualifications required

education

Vocational/Professional Qualification