Legal Document Specialist: Detail-Driven Editor & Tech Support

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 240,000 - 300,000; Full time

Job summary

Randstad Hong Kong Limited is seeking a detail-oriented Legal Document Secretary / Specialist to join a leading international law firm. You will produce, format, and proofread complex legal documents and provide frontline document support to users across the firm.

The role emphasizes meticulous document production, cross-functional collaboration, and confidentiality, with opportunities to work on high-stakes filings and professional services workflows in a fast-paced environment.

Qualifications

• Experience in a mid-to-large law firm or professional services environment is strongly preferred.
• Strong proofreading and document management skills are essential.
• Ability to produce, format, and proofread complex legal documents with accuracy.

Responsibilities

• Document Production & Formatting: Create, format, and revise legal documents, financial statements, presentations, and flow charts according to firm standards.
• Advanced Document Processing: Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro document comparisons.
• User Support & Troubleshooting: Assist users via the Word Support desk, troubleshoot application issues, and recover corrupted files using remote access tools.
• Conversion & Quality Control: Scan, format, and convert files across software packages while proofreading all work strictly for quality and formatting consistency.
• Workflow & Reception Coverage: Maintain accurate work logs, coordinate workflow with supervisors, and provide occasional front-desk coverage when needed.

Skills

Attention to detail

Proofreading

Troubleshooting

Time management

Confidential handling

Education

Vocational/Professional Qualification

Tools

MS Office

Worksite/iManage

Payne Numbering

Adobe products

ChangePro

EDGAR filings

Job description

Randstad Hong Kong Limited is seeking a detail-oriented Legal Document Secretary / Specialist to join a leading international law firm. You will produce, format, and proofread complex legal documents and provide frontline document support to users across the firm.

The role emphasizes meticulous document production, cross-functional collaboration, and confidentiality, with opportunities to work on high-stakes filings and professional services workflows in a fast-paced environment.