Team Assistant - Investment Firm

Michael Page International (HK) Ltd; Hong Kong Island; Presencial; HKD 180 000 - 240 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Professional environment

Autonomy

Resumo da oferta

Michael Page International (HK) Ltd in Hong Kong is seeking a capable Administrative Assistant to support the legal team. You will report directly to the Co-Head of Legal - Asia ex-Japan and handle document processing in English, Traditional Chinese and Simplified Chinese, ensuring consistency across funds and agreements.

The role covers drafting routine legal documents, filing and records management, corporate secretarial support, travel arrangements, billing, and coordinating meetings with

Qualificações

• Strong background in administrative tasks within a sizeable firm.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office; Adobe is a plus.
• Strong written and verbal English communication.
• Ability to maintain confidentiality and handle sensitive information.

Responsabilidades

• Provide support for document processing and review in English and Chinese.
• Assist in preparation and drafting of routine legal documents.
• Establish, organise and maintain proper filing systems and records.
• Support corporate secretarial matters, including board meetings and filings.
• Handle administrative functions, travel and expense processing and billing.
• Coordinate and arrange meetings and travel logistics.
• Liaise with external vendors and internal stakeholders.

Conhecimentos

Administrative tasks

Organizational skills

Multitasking

Communication skills (written & verbal

Confidentiality

Problem-solving

Proactive mindset

Ferramentas

Microsoft Office Suite

Adobe

Descrição da oferta de emprego

This opportunity is with a well-established, large organization in the financial services industry. The company is known for its professional work culture and commitment to operational excellence, providing employees with a supportive and structured working environment.

Report directly to the Co‑Head of Legal - Asia ex‑Japan, based in the Hong Kong office;

Provide support for document processing and review in English, Traditional Chinese and Simplified Chinese, including conducting consistency checks on fund documentation and agreements;

Assist in the preparation and drafting of routine and basic legal documents;

Establish, organise and maintain proper filing systems and records;

Support and manage general corporate secretarial matters, including board meetings, preparation of resolutions, and statutory company filings;

Handle administrative functions, including travel and expense processing as well as billing related matters;

Coordinate and arrange meetings and travel logistics;

Liaise and coordinate with external vendors, service providers, and internal business stakeholders.

Description

• Providing administrative support to the legal team, including managing correspondence and documentation.
• Review and process documents in English, Traditional Chinese and Simplified Chinese
• Coordinating schedules, appointments, and meetings.
• Maintaining and organising legal files, contracts, and records efficiently.
• Assisting with the preparation of legal documents and presentations.
• Liaising with internal departments and external stakeholders as required.
• Handling confidential information with discretion and professionalism.

Profile

• A strong background in administrative tasks within a sizeable firm
• Excellent organizational and multitasking abilities.
• Proficiency in office software, such as Microsoft Office Suite. Adobe will be a plus.
• Strong communication skills, both written and verbal, in English.
• The ability to maintain confidentiality and handle sensitive information professionally.
• A proactive mindset with a focus on problem-solving and efficiency.

Job Offer

• Comprehensive annual leave and benefits
• Medical benefits for your well-being
• Exposure to a professional and structured team
• Fantastic team environment with excellent autonomy
• Opportunity to work in a large organization within the professional industry