IT Project Coordinator & Admin Specialist

Automated Systems (HK) Ltd; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Automated Systems (HK) Ltd is seeking a proactive Project Assistant to support IT project teams in Shatin. You will coordinate project activities, manage vendors, track timesheets, and assist with tender documentation to ensure timely deliveries.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to work in a fast-paced environment while maintaining high attention to detail. Training and growth opportunities available.

Qualifications

• Proven experience as a Project Assistant or similar IT role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and project management tools.

Responsibilities

• Assist in coordinating and managing software development and application projects.
• Manage vendors and ensure timely delivery of project requirements.
• Calculate and track timesheets for project team members.
• Prepare and organize tender documentation for project bids.
• Attend meetings and accurately record minutes for distribution.
• Assist in maintaining project schedules and ensuring deadlines are met.
• Collaborate with project managers and team members to ensure project success.
• Help in monitoring project budgets and expenses.
• Provide administrative support to the project team as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Multitasking

Tools

MS Office

Project management tools

Job description

Automated Systems (HK) Ltd is seeking a proactive Project Assistant to support IT project teams in Shatin. You will coordinate project activities, manage vendors, track timesheets, and assist with tender documentation to ensure timely deliveries.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to work in a fast-paced environment while maintaining high attention to detail. Training and growth opportunities available.