Human Resources Executive Assistant (REF: A3/HREA/STWS/CTW)

Tung Wah Group of Hospitals; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Paid annual leave

Medical services and dental scheme

Training sponsorships

Job summary

Tung Wah Group of Hospitals in Hong Kong seeks a Human Resources Executive Assistant (General Administration)/(Welfare) to support staff welfare programs and general admin tasks. The role involves coordinating staff benefits, events, and awards, plus assisting with promotional materials and policy updates.

The successful candidate will work closely with the Deputy Head, handle inquiries, process reimbursements, and contribute to a 5-day workweek with benefits such as annual leave and MPF,

Qualifications

• Higher Diploma/Associate degree in HR preferred.
• 5 passes in HKCEE including English Language, Chinese Language and Mathematics or equivalent with clerical experience.
• Preferably experience in event management.
• Good computer knowledge including Microsoft Office and graphic design software such as Adobe Photoshop, Adobe InDesign and Adobe Illustrator.
• Proficient in English and Chinese; Putonghua preferred.
• Good communication and interpersonal skills.
• Ability to prioritize work and multitask while meeting deadlines.
• Independent with a strong sense of responsibility.

Responsibilities

• Assist in planning and implementing staff welfare benefits and staff activities.
• Assist in graphic design and editing of backdrops, props and promotional materials for staff activities.
• Render administrative support for review/revision of staff welfare policies and procedures.
• Support the Deputy Head in managing schedules and documents related to staff training and welfare activities.
• Process applications for granting/reimbursements for staff welfare benefits.
• Handle enquiries from internal/retired staff relating to staff welfare matters.
• Assist in general office duties and handle ad hoc projects.

Skills

HR administration

Graphic design

Multitasking

Education

Higher Diploma/Associate degree in HR

HKCEE with English/Chinese/Maths

Tools

Microsoft Office

Adobe Photoshop

Adobe InDesign

Adobe Illustrator

Job description

Human Resources Executive Assistant (General Administration)/(Welfare)

Location: Sheung Wan

• Paid annual leave
• Medical services and dental scheme
• Training sponsorships

Roles & responsibilities

• Assist in planning and implementing staff welfare benefits (such as medical benefits and staff awards/grants) and staff activities (such as sports tournaments, award ceremonies and annual dinner);
• assist in graphic design and editing of backdrops, props and promotional materials for staff activities;
• render administrative support for the implementation of the review/revision of staff welfare policies and procedures;
• support the Deputy Head in managing and coordinating the schedules and documents related to staff training and welfare activities;
• process applications for granting/reimbursements for staff welfare benefits;
• handle enquiries from internal/retired staff members relating to staff welfare matters; and
• assist in general office duties as well as handle ad hoc projects as assigned.

The ideal candidate should have/be

• (a) Higher Diploma/Associate degree or equivalent preferably in Human Resources Management; or
  (b) 5 passes in HKCEE including English Language (Syllabus B), Chinese Language and Mathematics or equivalent plus at least 5 years’ clerical experience;
• preferably experience in event management;
• good computer knowledge including Microsoft Office and graphic design software such as Adobe Photoshop, Adobe InDesign and Adobe Illustrator;
• proficient in English, Chinese and preferably in Putonghua;
• good communication and interpersonal skills;
• able to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines; and
• able to work independently with initiative and have a strong sense of responsibility.

(Please specify in the resume or application form the HKCEE results/relevant qualifications/working experience you have attained in detail.)

Compensation & employment terms

The successful candidate will initially be offered a 2-year contract with a remuneration package which will be commensurate with his/her background and experience. The continuation of employment and employment terms thereafter will be subject to mutual agreement. Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships. The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER